Risk Adjustment

Risk Adjustment is the method developed and used by the Department of Health and Human Services (HHS) to predict health costs of members enrolling in Affordable Care Act (ACA) or Medicare Advantage (MA) plans. Risk Adjustment prevents health plans from only attracting and enrolling healthy members, known as adverse selection. Effective Risk Adjustment programs ensures members are receiving quality care and enable health plans to offer more comprehensive and affordable benefits to members.

Arkansas Health and Wellness is required by law to report complete and accurate diagnostic information on enrollees. This information is gathered from claims data and information obtained from medical record reviews and audits.

We encourage all providers to take every face-to-face encounter as an opportunity to provide comprehensive care and document chronic and co-existing conditions, active status conditions, and pertinent past conditions using the applicable ICD-10 code and supporting the condition with proper documentation in the medical record.

Arkansas Health and Wellness is required to validate member diagnosis annually through a Risk Adjustment Data Validation (RADV) audit. Health plans also engage in chart review projects to ensure member diagnoses are being reported accurately.

Arkansas Health and Wellness engages providers through various incentive programs that reward providers for risk adjustment gap closure.

Cardiac Arrhythmias^[1]

An arrhythmia is an abnormal heart rhythm. Arrhythmias occur when the electrical impulses that coordinate your heartbeats don’t work properly, causing your heart to beat too fast, too slow, or irregularly.

RISK FACTORS:

SYMPTOMS:

Paroxysmal Tachycardia

Tachycardia is a fast heart rate; in adults, a rate greater than 100 beats per minute is considered tachycardia. Paroxysmal tachycardia is characterized by periods of rapid heartbeats that start and stop abruptly.

There are 2 types of paroxysmal tachycardia:

Supraventricular Tachycardia occurs when the rapid heart rate originates in the heart’s upper chambers (the atria).
Ventricular Tachycardia involves a rapid heart rate originating in the lower chambers of the heart (the ventricles). Ventricular tachycardia lasting longer that a few seconds can lead to ventricular fibrillation, the most serious and life-threatening cardiac rhythm disturbance.

Atrial Fibrillation and Flutter

Atrial fibrillation and flutter are arrhythmias involving the atria. They may come and go or be sustained. Risk of stroke or heart failure is increased if either atrial fibrillation or atrial flutter is not controlled or persists for more than a couple of days.

Atrial fibrillation is a rapid, irregular heart rate caused by chaotic electrical impulses in the atria. These cause rapid, uncoordinated, weak contractions of the atria and blood is not moved from the atria into the ventricles effectively. Atrial fibrillation is the most common type of arrhythmia.
Atrial flutter is characterized by a rapid but regular heartbeat that causes the atria to beat too fast, producing atrial muscle contractions that are faster than and out of sync with the ventricles.

Sick Sinus Syndrome (SSS)

SSS, also known as "Sinoatrial node dysfunction" or "Tachycardia-Bradycardia syndrome," is the name given to a group of arrhythmias in which the sinus node, the heart’s natural pacemaker, doesn’t send impulses properly. As a result, the heart might beat too fast, too slow, or it might speed up and slow down intermittently.

Treatment options depend largely upon the severity of a patient’s symptoms. Many with SSS initially experience few, if any, symptoms. At this stage, treatment usually consists of regular checkups and monitoring. Once a patient’s symptoms become more problematic, further treatment is pursued.

Many with SSS eventually need a permanent artificial pacemaker to monitor and regulate the heart’s rhythm and send electrical signals to stimulate the heart when it’s beating too slowly.

A pacemaker controls but does not cure SSS, therefore, it is a reportable chronic condition.[2]

Patients who have a rapid heart rate as part of their SSS may need additional treatments after pacemaker placement to control fast rhythms.

Treatment Options

There are many cardiac devices designed to help control irregular heartbeats, such as pacemakers, implantable cardioverter-defibrillators (ICDs), and loop recorders. These are often surgically implanted in the chest or abdominal wall, just below the collarbone.

CARDIAC DEVICES

Coding and Documentation^[3]

When documenting cardiac arrhythmias, include the following:

Location — atrial, ventricular, supraventricular, etc.
Rhythm name — flutter, fibrillation, etc.
Acuity — paroxysmal, persistent, longstanding, chronic, etc.
Cause — hyperkalemia, hypertension, etc.

ANTICOAGULANT THERAPY

Documentation must state the relationship between anticoagulation therapy and cardia arrhythmias. It cannot be assumed since anticoagulants are used to manage other conditions.
Even when the conditions are linked, document the type, status and severity of the arrhythmia. Anticoagulant therapy is also used to prevent blood clots in patients with a history of cardiac arrhythmias. - Z79.01: Long term (current) use of anticoagulants.

HISTORY OF

Document “history of,” along with a specification that the condition is no longer current in the final assessment.
If the condition is currently active and under management do not specify as “history of,” even if stable.
There is not a specific code for personal history of cardiac arrhythmia. Use Z86.79: Personal history of other diseases of the circulatory system.

PRESENCE OF CARDIAC DEVICE

Z95.0 Presence of a cardiac pacemaker
Z95.810 Presence of automatic (implantable) cardiac defibrillator
Z95.811 Presence of heart assist device
Z95.818 Presence of other cardiac implants and grafts

Reference:

[1] Cardiac Arrhythmias

[2] AHA Coding Clinic, 2019 Q1, Volume 6 pg. 3

ALL21-AR-H-086 Updated October 22, 2021

Chronic Kidney Disease^[1]

The clinical criteria for chronic kidney disease (CKD) is either kidney damage or a decreased glomerular filtration rate (GFR) of less than 60 for at least three months. When the reduction of functional renal mass reaches a certain point, irreversible sclerosis leads to a progressive decline in the GFR.

ICD-10-CM^[2] classifies CKD by the severity level of decreased kidney function.

STAGE	SEVERITY	GFR	ICD-10
Stage I	Mild kidney damage (normal function)	≥ 90	N18.1
Stage 2	Mildly decreased renal function	60-89	N18.2
Stage 3	Unspecified severity	Unspecified	N18.30
Stage 3a	Mild to Moderate	45-59	N18.31
Stage 3b	Moderate to Severe	30-44	N18.32
Stage 4	Severe	15-29	N18.4
Stage 5	Kidney Failure	< 15	N18.5
ESRD	Requires dialysis/transplant	< 15	N18.6
CKD, Unsp.	Renal disease, renal insufficiency, or renal failure NOS.	N/A	N18.9

The GFR value can be used as supporting evidence for renal failure, renal insufficiency, or other renal diseases documented by the provider. It cannot be interpreted to stage CKD or other renal conditions.

Signs and Symptoms

Patients with CKD stages 1-3 are generally asymptomatic. Typically, it is not until stages 4 or 5 that endocrine/ metabolic derangements or disturbances in water or electrolyte balance become clinically manifested.

When the disease progresses, symptoms presented are:

Edema of feet and ankles
Need to urinate more often, especially at night
Nausea
Blood or protein in urine
Chest pain
Twitching and cramps in the muscles
Shortness of breath
Erectile dysfunction, amenorrhea, or decreased libido
Fatigue
Platelet dysfunction with tendency to bleed
Loss of appetite
High blood pressure (hypertension)

Coding and Documentation^[3]

Acute vs. Chronic

Acute kidney failure is not an acute exacerbation of chronic kidney failure. They are two separate and distinct conditions. The causes, symptoms, treatments, and outcomes of acute and chronic are different.

Acute renal failure has an abrupt onset and is potentially reversible.
Chronic kidney failure progresses slowly over time and can lead to permanent kidney failure.

If both acute and chronic kidney failure are clearly documented, code both N179 (AKI) and N18.^[4]

End-Stage Renal Disease

End-stage renal disease (ESRD) is when the kidneys permanently fail to work. ESRD requires renal dialysis or kidney transplant.

Code N18.6: Assigned when ESRD is documented by provider.
Code Z99.2: Dependence on renal dialysis when documentation supports the presence of an arteriovenous shunt/fistula for dialysis.
Code Z91.15: Patient's noncompliance with renal dialysis when explicitly documented.

“With”

Patients with CKD may also suffer from other serious conditions, most commonly diabetes mellitus and hypertension. The sequencing of the CKD code in relationship to codes for other contributing conditions is based on the conventions in the Tabular List.

Diabetes with Kidney Complications

Relationship between diabetes and CKD or ESRD (N18.1 - N18.6) is assumed when both conditions are found anywhere in the note as long as there is no conflicting documentation

Use an additional code to identify stage of chronic kidney disease (N18.1-N18.6)
The ICD-10 “With” guideline only applies to CKD
Unspecified (N18.9): When CKD unspecified has been assessed during the encounter.

Hypertensive Chronic Kidney Disease

Hypertension and CKD have an assumed relationship unless documentation specifies CKD is caused by a condition other than hypertension.

Assign code from category I12.
Use an additional code to identify stage of chronic kidney disease with I12.0 (N18.1-N18.4, N18.9) or I12.9 (N18.5-N18.6).

Hyperparathyroidism

Hyperparathyroidism is a pathologic manifestation of CKD.

Documentation MUST link the complication and the conditions to assign code N25.81: Hyperparathyroidism of renal origin.
Do not assume causal relationship between these two conditions.

Reference:

[1] Chronic Kidney Disease

[2] ICD-10-CM

[3] Coding and Documentation (PDF)

[4] AHA Coding Clinic, Volume 27, Q3, 2010, Pg. 5

ALL21-AR-H-085 Updated October 22, 2021

Chronic obstructive pulmonary disease (COPD) is a progressive chronic respiratory disease that causes blocked airways and breathing-related problems. COPD can be caused by long-term exposure to harmful particles or gases that irritate the lungs such as tobacco smoke and exposure to air pollution.^{^[1]}

Types of COPD

Chronic bronchitis - hypersecretion of mucus with chronic productive cough lasting more than three months in two consecutive years^[2]

Simple – non obstructive; smokers cough (J41.0)
Mucopurulent – production of sputum containing mucus and pus (J41.1)
Mixed – chronic simple and mucopurulent bronchitis (J41.8)
Chronic bronchitis, NOS (J42)

Emphysema – enlarged or over inflated air space in the lung due to damaged alveoli (air sacs) or alveolar wall resulting in breathing difficulty and increased risk of respiratory infections.

Unilateral pulmonary emphysema – MacLeod’s syndrome (J43.0)
Panlobular – Affecting lower lobes (J43.1)
Centrilobular – Affecting upper lobes (J43.2)
Other and Unspecified (J43.8, J43.9)

Chronic obstructive pulmonary disease – Chronic bronchitis and emphysema causing irreversible airflow obstruction

With (acute) respiratory infection (J44.0)
With (acute) exacerbation (J44.1)
COPD, unspecified (J44.9)

Stages of COPD^[3]:

Stage	Pulmonary Function	Symptoms
I Mild	80% or greater	Persistent, dry cough; shortness of breath during exertion
II Moderate	79% - 50%	Persistent cough with excess mucus, shortness of breath during mild activity, wheezing, fatigue, and sleep disturbance
III Severe	49% - 30%	Frequent respiratory infections, edema, cyanosis, tightness in chest, trouble breathing while performing basic tasks, and difficulty taking a deep breath
IV End-stage	29% or less	Constant wheezing and shortness of breath, inability to inhale deeply increased heart rate and blood pressure, and loss of appetite and weight

COPD Treatment and Management

There is no cure for COPD, but early intervention can slow the disease progression and reduce the risk of complications. Treatment for COPD can include:

Antibiotics — fights bacterial infection
Bronchodilators — opens airways
Bullectomy — removal of air space from collapsed air sacs
Corticosteroids — reduces inflammation
Lung transplant — replaces diseased lung with a healthy one
Lung volume reduction — removes diseased lung tissue
Oxygen therapy — reduces shortness of breath
Pulmonary rehabilitation — includes disease management, exercise, and counseling
Smoking cessation — slows progression
Vaccines — lowers risk of flu or pneumonia

Asthma

Asthma is a chronic lung disease causing inflammation and constriction of the airways that affects the ability to breathe. Asthma triggers may be different for each person and can change over time. Different triggers cause different types of asthma.^[4]

Allergic — Dust mites, mold, pollen, pets, household pests, etc.
Non-allergic — Cold air, medications, household chemicals, air pollution, tobacco smoke, infection, etc.
Exertional — Induced by exercise or physical activity.
Occupational — Caused by breathing chemicals or industrial dust particles at work.

Asthma is classified by frequency and severity of symptoms, as well as complications of the disease: (J45.-).

Mild, moderate, severe
Intermittent, persistent
Uncomplicated, with acute exacerbation, with status asthmaticus

Diagnostic Testing^[5]

Document diagnostic test results and any clinical findings that support the diagnosis, along with disease status and treatment plan.

Bronchoscopy — procedure using a small camera on the end of a long flexible tube, or scope, to look at air passages
Bronchoprovocation — tests pulmonary response or reaction to the drug methacholine.
Chest x-ray — imaging test to look at the structures and organs of the chest
Computed tomography (CT) scan — computerized digital scan that creates two-dimensional, cross-sectional images
Endobronchial ultrasound (EBUS) — bronchoscopy performed using scope with an ultrasound probe attached
Fractional exhaled nitric oxide (FeNO) test — measures levels of nitric oxide exhaled from a breath
Lung biopsy — procedure to collect a tissue sample used in disease diagnosis
Peak Expiratory Flow (PEF) — measures speed of air blown out of the lungs using maximum effort
Pulse oximeter (Pulse Ox) — measures the saturation of oxygen carried in your red blood cells
Spirometry — measures volume capacity and the force of air expelled from the lungs

A diagnosis is not supported by the simple reference of a diagnostic study. The provider must interpret the results and include the clinical significance in the medical record.

Coding and Documentation

ICD-10 code assignment depends on documentation details that should include:

Specific diagnosis
Severity, frequency, or complication
Condition status and controlling agents
Causal relationships
Coexisting and/or underlying conditions

Refer to the tabular list for guidance on diagnosis inclusions, exclusions and additional coding notes.

Use Additional Codes to identify:

Exposure to environmental tobacco smoke (Z57.31, Z77.22)
Tobacco use (Z72.0), tobacco dependence (F17.-), or history of tobacco dependence (Z87.891)
Dependence on supplemental oxygen (Z99.81); use of long-term supplemental oxygen regardless of the duration each day^[6]
Dependence on respirator [ventilator] (Z99.11); use of respirator or ventilator for life support^[7]
Long-term (current) use of inhaled or systemic steroids (Z79.5)
Other diseases of the pleura (J90-J94)
Intraoperative and post-procedural complications and disorders of respiratory system (J95)
Other diseases of the respiratory system (J96-J99)

Reference:

[1] Basics about COPD

[2] Chronic Bronchitis

[3] What are the Four Stages of COPD?

[4] ICD-10 J45 Asthma

[5] Lung Procedures, Tests and Treatments

[6] AHA Coding Clinic, 2002, Q4,

[7] Ventilator/Ventilator Support

Coagulation Defects and Other Specified Hematological Disorders^[1]

Coagulation (also known as clotting) is the process by which blood changes from a liquid to a gel, forming a blood clot. Clotting results in hemostasis, the cessation of blood loss from a damaged vessel. It is achieved through a series of interactions between platelets, blood vessel walls, and adhesive blood proteins known as clotting factors.

Coagulation disorders involve disruption of the clotting process and may result in:

Hemorrhage: Too little clotting that causes an increased risk of bleeding. Examples include:
- Von Willebrand disease
- Primary thrombophilia
- Activated protein C resistance
- Hemophilia
- Hereditary factor XI deficiency
- Evans syndrome
- Thrombocytopenia
- Allergic purpura

Thrombosis: Too much clotting that causes blood clots to obstruct blood flow. Examples include:
- Factor V Leiden mutation
- Antithrombin III (ATIII) deficiency
- Primary thrombocytosis
- Antiphospholipid antibody syndrome
- Prothrombin (PT) gene mutation
- Protein C or protein S deficiency
- Lupus anticoagulant syndrome

Signs, Symptoms, and Treatment of Hemorrhagic Disorders

Signs & Symptoms

Blood in the urine or stool
Sudden pain, swelling, and warmth in the joints or muscles
Nosebleeds that seem to have no cause
Repeated vomiting
A painful headache that will not go away
Extreme fatigue
Bruising easily and excessively, or petechiae
An injury that will not stop bleeding
Prolonged bleeding from cuts, surgery, or dental work
Vision problems, such as double vision
An enlarged spleen

Treatment

RICE — Rest, ice, compression, and elevation
Infusion
Transfusion
Desmopressin (Willebrand factor synthetic hormone)
Discontinuation of aspirin and other NSAIDs

Hemophilia^[2]

Hemophilia is a hereditary blood disease characterized by greatly prolonged coagulation time. The blood fails to clot, and abnormal bleeding occurs.

Hemophilia is a sex-linked hereditary trait transmitted by normal heterozygous females who carry the recessive gene occurring almost exclusively in males.

Factor VIII deficiency (classic hemophilia, hemophilia A) associated with recurrent, spontaneous, and traumatic hemarthrosis
Factor IX deficiency (hemophilia B, Christmas disease, plasma thromboplastin component)
Von Willebrand disease
- Type 1 - Partial quantitative deficiency of von Willebrand factor; Type 1C von Willebrand disease
- Type 2 subtypes include qualitative defects of von Willebrand factor
  - type 2A - with decreased platelet adhesion and selective deficiency of high-molecular-weight multimers
  - type 2B - with high-molecular-weight von Willebrand factor loss; with hyper-adhesive forms; with increased affinity for platelet glycoprotein lb
  - type 2M - with defective platelet adhesion with a normal size distribution of von Willebrand factor multimers
  - type 2N - with defective von Willebrand factor to factor VIII binding; with markedly decreased affinity for factor VIII
- Type 3 - (Near) complete absence of von Willebrand factor; Total quantitative deficiency of von Willebrand factor
- Acquired von Willebrand syndrome
- Other – platelet-type; pseudo-von Willebrand disease

Acquired hemophilia, developing after birth, is a rare condition caused by the development of antibodies (immune system proteins) directed against the body’s own VIII or IX blood clotting factors.

Non-genetic disorder affecting both males and females
Can be related to other conditions (e.g. pregnancy, cancer, certain medications)

Frequency and severity of hemorrhagic activity induced by hemophilia are related to the amount of coagulation factor in the blood.

Mild Hemophilia	Moderate Hemophilia	Severe Hemophilia
5% to 40% of normal coagulation factor	1% to 5% of coagulation factor activity	less than 1% of coagulation factor activity
complications only after having undergone surgery or major physical trauma	some spontaneous hemorrhage but normally exhibit bleeding provoked by trauma	spontaneous hemarthrosis and bleeding

Treatment depends on the severity of the disease and may include the administration of blood clotting factors such as Factor VIII, Factor IX, Factor VIIa and, Anti-inhibitors to control the bleeding.

Thrombocytopenia

Thrombocytopenia occurs when the platelet count falls lower than 150,000 platelets per μl of blood. Circulating platelets are reduced by one or more of the following:

Trapping of platelets in spleen caused various other disorders
Decreased platelet production can be caused by leukemia, chemotherapy, heavy alcohol consumption certain anemias, and viral infections (Hep B, HIV)
Increased breakdown of platelets

Treatment

Identify and treat underlying cause
Splendectomy
Corticosteroids/immunosuppressants
Blood or platelet transfusions

Primary Thrombocytosis

Primary Thrombocytosis, also known as Primary Thrombocythemia (ET), is an uncommon disorder in which the body produces too many platelets.

Signs, Symptoms, and Complications

Fatigue
Lightheadedness
Vision changes
Increased risk of blood clots, myelogenous leukemia (AML), and myelfibrosis

Treatment

Low dose aspirin
Anagrelide
Hydroxyurea
Interferon alfa or pegylated interferon alpha 2a

Coagulopathy^{^[3]}

Coagulopathy is impaired clot formation or any derangement of hemostasis resulting in either excessive bleeding or clotting. Document coagulopathy when appropriate to reflect the seriousness of the condition. Specify the underlying etiology of coagulopathy to support the diagnosis.

When patient is maintained on anti-platelets and/or an anti-coagulant, document coagulopathy due to anti-coagulation or anti-platelets use, if linked to bleeding.
If coagulopathy is documented due to abnormal ROTEM (rotational thromboelastometry), additional clinical relevance will help validate the diagnosis:
- Need
- Type
- Screen in anticipation of blood products transfusion (ffp)

Coding & Documentation

Quality patient care relies on complete documentation.

Accurately capture the patient’s health status.
Note condition details, including status, complications, and comorbidities.
Report the diagnosis to the highest specificity found in the documentation.

All providers must fully understand and follow all existing laws, regulations, and rules for hemophilia clotting factors and must properly submit valid claims for them. Relevant CMS manual instructions and policies may be found in the Internet-Only Manuals (IOMs) published on the CMS website.

ICD-10-CM Diagnosis Codes^{^[4]}

Lists are not all-inclusive. Refer to the official ICD-10-CM diagnosis coding & documentation guidelines for the current year.


Code	Hemolytic Anemias
D55.0	Anemia due to G6PD deficiency
D55.1	Anemia due to other disorders of glutathione metabolism
D55.2-	Anemia due to disorders of glycolytic enzymes
D55.3	Anemia due to disorders of nucleotide metabolism
D55.8	Other anemias due to enzyme disorders
D55.9	Anemia due to enzyme disorder, unspecified


Code	Thalassemia
D56.0	Alpha thalassemia
D56.1	Beta thalassemia
D56.2	Delta-beta thalassemia
D56.3	Thalassemia minor
D56.4	Hereditary persistence of fetal hemoglobin [HPFH]
D56.5	Hemoglobin E-beta thalassemia
D56.8	Other thalassemias


Code	Coagulation Defects
D65	Disseminated intravascular coagulation
D66	Hereditary factor VIII deficiency [excludes factor VIII deficiency with vascular defect (D68.0-)]
D67	Hereditary factor IX deficiency
D68.00	Von Willebrand disease, unspecified [excludes abnormal coagulation profile NOS (R79.1)]
D68.01	Von Willebrand disease, type 1
D68.020	Von Willebrand disease, type 2A
D68.021	Von Willebrand disease, type 2B
D68.022	Von Willebrand disease, type 2M
D68.023	Von Willebrand disease, type 2N
D68.029	Von Willebrand disease, type 2, unspecified
D68.03	Von Willebrand disease, type 3
D68.04	Acquired von Willebrand disease
D68.09	Other von Willebrand disease
D68.1	Hereditary factor XI deficiency
D68.2	Hereditary deficiency of other clotting factors
D68.311	Acquired hemophilia
D68.312	Antiphospholipid antibody with hemorrhagic disorder
D68.318	Other hemorrhagic disorder due to intrinsic circulating anticoagulants, antibodies, or inhibitors
D68.32	Hemorrhagic disorder due to extrinsic circulating anticoagulants
D68.4	Acquired coagulation factor deficiency
D68.51	Activated protein C resistance
D68.52	Prothrombin gene mutation
D68.59	Other primary thrombophilia
D68.61	Antiphospholipid syndrome
D68.62	Lupus anticoagulant syndrome
D68.69	Other thrombophilia
D68.8	Other specified coagulation defects
D68.9	Coagulation defect, unspecified
D75.821	Non-immune heparin-induced thrombocytopenia, type 1
D75.822	Immune-mediated heparin-induced thrombocytopenia, type 2
D75.828	Other heparin-induced thrombocytopenia syndrome
D75.829	Heparin-induced thrombocytopenia, unspecified
D75.84	Other platelet activating anti-PF4 disorders Use Additional code, if applicable, for adverse effect of other viral vaccine (T50.B95-)

[1]. American Society of Hematology. Hematology.org. https://www.hematology.org/.

[2]. Local Coverage Determination (LCD): Hemophilia Clotting Factors. CMS.gov. https://www.cms.gov/medicare-coverage-database/view/lcd.aspx?lcdId=33684&ver=46.

[3]. Coagulopathy and Perioperative Hemorrhage and Hematoma (PSI-9). ICD10monitor.com. https://icd10monitor.com/coagulopathy-and-perioperative-hemorrhage-and-hematoma-psi-9/.

[4]. 2022 ICD-10-CM Codes D50–D89. ICD10data.com. https://www.icd10data.com/ICD10CM/Codes/D50-D89.

Updated on March 1, 2022

Condition status Z codes are informative and distinct from “history of” codes. “History of” codes indicate a past condition has been resolved and is not present. Condition status codes indicate that a patient is either a carrier of a disease or has the sequela or residual of a past disease or condition. The status can affect the course of treatment and its outcome, but they are commonly overlooked. ^[1]

Amputation Status — Category Z89

Codes in Category Z89 describe traumatic or post-procedural absence of a limb, when there are neither complications of the amputation nor treatment directed toward the site. Documentation should include anatomical location and laterality.

Artificial Opening Status — Category Z93

Codes in Category Z93 describe functional artificial opening status. Artificial openings can be permanent or temporary depending on circumstances of creation. These codes are appropriate when no treatment is directed at the site. Documentation should include date of initial procedure and/or reversal, if applicable.

Organ Transplant Status — Category Z94

Category Z94 codes identify post-transplant status when there are no complications of the transplanted organ. A code from this category is appropriate as an additional code when treatment of a condition does not affect the function of the transplanted organ.

Supplemental Oxygen or Respirator Dependence – Category Z99

Category Z99 codes identify supplemental oxygen or ventilator dependence status when there is no complication or malfunction of the equipment on which the patient is dependent.^[2] Dependence status can be for a short or long period of time in the hospital, another medical setting, or at home. Dependence on supplemental oxygen status is appropriate for any patient using long-term supplemental oxygen, regardless of the duration of use each day. Use dependence on respirator [ventilator] status codes when respiratory device or equipment is for life sustaining support.

Renal Dialysis Status

ICD-10-CM includes codes for dependence on renal dialysis and noncompliance with renal dialysis. These codes are appropriate when the presence of AV shunt for renal dialysis is indicated.

Lifelong Chronic Conditions^[3]

Lifelong chronic conditions often require ongoing medical attention and the associated diagnoses are typically unresolved once diagnosed. It is appropriate to report these conditions, even when stable, if documented in any part of the medical record at the time of the encounter.

Condition Description	ICD-10 Diagnosis^[4]
HIV/AIDS	B20 , Z21
Hemolytic Anemias	D56.0, D56.1, D56.5, D57.0-D57.1
Disorders of Immunity	D81.0-D81.7, D81.89, D81.9, D82.0-D82.1, D83.1, D84.1
Coagulation Defects and Hemorrhagic Conditions	D66, D67
Metabolic Disorders	E70.0-E72.9, E74.0-E74.2, E74.4-E74.9, E75.00-E75.4, E76.01-E77.9, E78.71-E78.72, E79.1-E79.9, E80.0-E80.3, E84-E85, E88.01, E88.4, E88.89
Pervasive Developmental Disorders	F84.-
Systemic Atrophies Primarily Affecting Thecentral Nervous System	G10-G12.9
Extrapyramidal and Movement Disorders	G20-G23.9
Degenerative Diseases of the Nervous System	G31.81-G31.83
Demyelinating Diseases of the Central Nervous System	G36.0, G37.0
Diseases of the Myoneural Junction and Muscle	G71.0-G71.11, G71.2
Cerebral Palsy and Paralytic Syndromes	G80.-, G82.-
Other Disorders of the Nervous System	G90.1, G90.3, G93.7
Auto-inflammatory Syndromes	M04.-
Congenital Malformations	Q00.0-Q02, Q04.0-Q07.9, Q65.-, Q77.0-Q78.9, Q79.6-, Q86.-, Q87.1-Q87.89, Q84.4, Q89.8
Chromosomal Abnormalities	Q90.0-Q93.9, Q95.2- Q95.3, Q96.0-Q99.9

It is important to include all condition details in documentation. Report all applicable Z status codes and chronic condition diagnosis codes

When presence affects medical decision making or a pertinent factor of overall health.
During a wellness or physical exam, at least once per calendar year for as long as they exist.

Reference:
[1] ICD-10-CM Chapter 21: Factors influencing health status and contact with health services

[2] ICD-10-CM Codes Lookup

[3] Lifelong Chronic Conditions (PDF)

[4] ICD-10 Diagnosis

Heart Failure is a chronic, progressive condition in which the heart is unable to pump enough blood to meet the body's needs for blood and oxygen. Heart failure is usually caused by another condition that either damaged the heart or caused it to work too hard.

Risk Factors:

Signs and Symptoms:

Edema in the feet, ankles and legs
Fatigue, weakness, or lightheadedness
Irregular or fast heartbeat
Dyspnea, orthopnea, or persistent coughing
Confusion, impaired thinking, or decreased ability to concentrate

Types of Heart Failure

Heart failure can affect either the heart’s left or right side, or both sides, and it can be acute, chronic, or acute-on-chronic.

Left-sided heart failure – or left ventricular (LV) heart failure – Failure of the left ventricle, the main pumping chamber of the heart, to pump blood out to the body effectively. Accumulation of excess fluid behind the left ventricle causes dyspnea, orthopnea, paroxysmal nocturnal dyspnea, and/or acute pulmonary edema.
There are two different types of left-sided heart failure which call for different treatment approaches:
- Systolic heart failure – Heart failure with reduced ejection fraction (HFrEF) – the left ventricle loses its ability to contract normally. The heart can’t pump with enough force to push enough blood into circulation.
- Diastolic heart failure - Heart failure with preserved ejection fraction (HFpEF) – the left ventricle loses its ability to relax normally because the muscle has become stiff. The heart can’t fill properly with blood during the resting period between each beat.
Right-sided heart failure, or right ventricular (RV) heart failure – Failure of the right ventricle to move blood returning from systemic circulation into the lungs. Blood backs up in the body’s veins, causing systemic venous congestion (distended neck veins), pitting edema of the lower extremities or other dependent portions of the body, enlarged tender liver, and/or ascites.
Chronic heart failure develops slowly, and the onset of symptoms may be gradual. Treatment is aimed at managing the underlying cause, minimizing symptoms, and preventing the heart failure from becoming worse.
Acute heart failure develops suddenly, and symptoms are initially severe which may be experienced until the underlying condition is identified and treated. This can happen with:
- Severe anemia
- Hyperthyroidism
- Pulmonary embolism
- Arrhythmia
- Severe infections or allergic reaction
Acute on chronic heart failure occurs when there is an acute decompensation of chronic heart failure.

Coding and Documentation

When documenting heart failure, include the following:

Type — systolic, diastolic, etc.
Acuity — acute, chronic, etc.
Disease status — stable, improved, etc.
Treatment plan — medicines, lifestyle changes, etc.

Code all documented conditions present at the time of the encounter that require or affect patient care, treatment, or management. This includes stable chronic conditions and comorbidities. Include the ICD-10 coded to the highest specificity on the claim.

“Exacerbated” or “Decompensated”

Coding guidelines advise that “exacerbation” and “decompensation” indicate an acute flare-up of a chronic condition. When systolic or diastolic heart failure is described in these terms, the appropriate code indicating acute on chronic heart failure should be assigned.

Congestive heart failure

The term congestive heart failure refers to the back up of fluid into the lungs and tissues. Assign code I50.9, heart failure NOS for a diagnosis of unspecified congestive heart failure.

“With”

When documentation links either systolic or diastolic dysfunction with heart failure, report as systolic/diastolic heart failure. Link CHF to other associated conditions unless specifically documented as “unrelated.”

Hypertension
Chronic kidney disease (CKD)

ALL21-AR-H-084 Updated on October 20, 2021

Dementia relates to changes in cognitive functioning — thinking, remembering, reasoning, and behavior. Alzheimer’s disease is the most common type of dementia. While developing dementia becomes more common as people grow older, it is not a normal part of aging. Dementia can be found in other diseases and conditions, such as:

Degenerative neurological diseases
Vascular disorders
Traumatic brain injuries
Infections of the central nervous system
Long-time alcohol or drug use

Types of Dementia^{^[1]}

Different types of dementia are associated with different damage to a particular region of the brain.

Alzheimer’s disease — This is the most common form of dementia. Tau and beta-amyloid proteins accumulate and become toxic, destroying the brain’s balance.

Vascular dementia — This type of dementia is caused by strokes or other issues with blood flow to the brain.

Lewy body dementia (LBD) — LBD is associated with abnormal deposits of a protein called alpha-synuclein.

Parkinson’s disease — Nerve cells in and of the brain that control movement become impaired and/or die. These brain cells contain Lewy bodies.

Frontotemporal dementia — This type of dementia causes damage and degeneration specific to behavior and language.

Mixed dementia — Mixed dementia is a condition in which more than one type of dementia is present at the same time.

Risk factors

Aging — Most dementia cases affect individuals ages 65 and older.
Family history — Those who have parents or siblings with dementia are at a higher risk for developing the condition.
Poor heart health — High blood pressure, high cholesterol, and smoking cigarettes can all increase the risk of developing dementia.

Treatment^{^[2]}

Treatment for dementia will often focus on symptom management, particularly agitation and other emotional concerns. Symptoms may improve with treatment, but many diseases that cause dementia have no cure.

Palliative care

Support and counseling

Medication

Cholinesterase inhibitors slow the breakdown of a brain chemical involved in memory and judgment.
NMDA (N-methyl-D-aspartate) inhibitors help control a different brain chemical needed for learning and memory
Antidepressants can improve low mood and irritabilit
Anxiolytics can ease anxiety or restlessness
Antipsychotics can help control feelings and behaviors such as aggression, agitation, delusions, or hallucination.

Coding & Documentation

Best Practices

To ensure dementia is accurately reported, documentation should include the following:

Dementia type (e.g., vascular, dementia with Lewy bodies, frontotemporal).
Underlying physiological condition(s) (e.g., Alzheimer’s, Parkinson’s).
Severity (mild, moderate, severe).
Presence of behavioral disturbance, psychotic disturbance, mood disturbance, and/or anxiety.
Wandering.
Comorbidities such as hypertension or diabetes and relationship to dementia, if applicable.

Coding Chronic Conditions

Chronic conditions that require ongoing care should be documented in the patient record and reported for the visit each time they require or affect patient treatment or management. Dementia places great strain on the body and would likely affect medical decision-making for all but the most minor of encounters.

Monitor, Evaluate, Assess, Treat (MEAT)

Any disease or disorder reported for a patient should be supported by documentation showing that the condition was monitored, evaluated, assessed, and treated (MEAT) during the patient encounter. For dementia, evidence of MEAT might include the follow

Monitor - Monitor for signs and symptoms, or lack thereof, such as:
- Short-term memory loss.
- Wandering.
Evaluate - Take note of physical findings, such as:
- Agitation.
- Ability to self-care (ADLs).
Assess - Assess conclusions about the condition, such as:
- Disease control.
- Efficacy of treatment.
Treat - Make important treatment decisions surrounding:
- Medication.
- Referrals to/notation of specialists, such as a neurologist or psychologist.
- Provide patient/caregiver education regarding:
- Diet, exercise, and lifestyle changes.
- Support group information.

ICD-10-CM^{^[3]}

There are many codes added to ICD-10-CM effective October 1, 2022, that further classify the severity of dementia and the presence of behavioral disturbance, psychotic disturbance, mood disturbance, and anxiety. Assign the ICD-10-CM code(s) that most clearly describe the patient’s condition, matching the diagnosis documented by the provider.^{^[4]}

Guidelines

Codes that have “in diseases classified elsewhere” in the title should never be the first listed or principal diagnosis. ICD-10-CM has instructional notes indicating the proper sequence order of codes. Code the underlying condition first, followed by the manifestation when applicable. See “code first,” “use additional code,” and “code also” guidelines.

Category F01 — Vascular dementia

Assign codes from Category F01 when an infarction of the brain due to vascular disease, including hypertensive cerebrovascular disease, is present as the cause of dementia.

Category F02 — Dementia in diseases classified elsewhere

Codes from category F02 are reported secondary to the code for the underlying condition. Tip: A code from subcategory F02 (dementia in other diseases classified elsewhere) should always be assigned with Alzheimer’s disease regardless of whether documentation states it.

Category F03 — Unspecified dementia

Use Category F03 codes when documentation does not further specify the type or cause of dementia. Tip: Report F03.90 and F05 if the patient has presenile dementia with delusional features and senile dementia with delirium.

Category F10 — Alcoholic dementia

There are codes in Category F10 used to indicate alcohol-induced persisting dementia. Tip: Documentation for alcohol-related disorders should specify the pattern of behavior as use, abuse, or dependence.

Tools & Resources

The Alzheimer’s Association has published a Cognitive Impairment Care Planning Toolkit (PDF) to help clinicians better understand the tools available in diagnosing dementia. This kit includes a Dementia Severity Rating Scale (DSRS) worksheet (PDF) to help determine the severity of the disease. Additional information for health systems and clinicians is available at alz.org. Key links and their topics are listed below.

Cognitive Assessment
- Who should be evaluated for cognitive impairment
- Annual Wellness Visits
- Recommended cognitive assessment tools
  - Patient assessment tools
    - General Practitioner Assessment of Cognition (GPCOG)
    - Mini-Cog
  - Informant tools for family members and close friends
    - Eight-Item Informant Interview to Differentiate Aging and Dementia (AD8)
    - GPCOG
    - Short Informant Questionnaire on Cognitive Decline in the Elderly (IQCODE)
- Videos demonstrating cognitive assessment
- Indications for referral
Dementia Diagnosis
- Diagnostic criteria for Alzheimer’s disease
Management
- Management goals
- Treating cognitive symptoms
- Managing behavioral symptoms
- Monitoring Alzheimer’s
- Alternative treatments
- Future treatments
- Risk reduction
- Importance of the caregiver
Care Planning
- Cognitive assessment and care plan services
- Who is eligible to receive services
- Required elements
  - Service elements of CPT® code 99483
- Resources to help you deliver
  - Cognitive Assessment and Care Planning Services
  - Safety Assessment Guide and Checklist
  - Caregiver Profile Checklist
  - End of Life Checklist
  - Patient and Caregiver Resources
  - Cognitive Impairment Care Planning toolkit
Guidelines Index
- Detection of cognitive impairment in primary care
- Diagnostic criteria for Alzheimer’s disease
- Diagnostic criteria for mild cognitive impairment (MCI)
- Appropriate use criteria for amyloid PET imaging

Other Resources from the Alzheimer’s Association:

Medical Tests for Diagnosing Alzheimer’s

10 Early Signs and Symptoms of Alzheimer’s

[1] https://www.nia.nih.gov/health/what-is-dementia

[2] https://www.webmd.com/alzheimers/types-dementia

[3] https://www.cms.gov/files/document/fy-2023-icd-10-cm-coding-guidelines.pdf

[4] https://www.aapc.com/blog/47279-dementia-coding-requires-a-closer-look-at-documentation/

WLCR22-AR-H-136 Updated January 3, 2023

Diabetes is a disease that occurs when glucose in the blood (blood sugar) is not controlled due to a malfunction of the body’s insulin production. Insulin is necessary to break glucose down so that it can enter the body’s cells. High blood sugar from diabetes can lead to other major health problems.

Signs and Symptoms^[1]

Frequent urination
Increased thirst or higher water intake
Constant hunger — even after eating
Extreme fatigue
Slow-healing wounds or bruises
Unexplained weight loss
Tingling, pain, or numbness in hands/feet
Blurry vision

Diabetes Type and ICD-10-CM Category^[2],[3]

Type I — Category E10
- Insulin-dependent — The body does not produce insulin.
- Sometimes called juvenile diabetes because it usually develops during childhood or adolescence.
- Sudden onset of symptoms.
Type II — Category E11
- The body does not use the insulin it produces efficiently.
- Symptoms gradually progress.
- Treatment may include a combination of medications, exercise, and diet.^[4]
Gestational — Category O24
- Insulin produced by mother is blocked by pregnancy hormones increasing blood sugar.
- Excess glucose is sent to the fetus and stored as fat.
- Typically resolves once the baby is born.
Glucose intolerance that develops from disorders or conditions other than type 1, type 2, or gestational diabetes.
- Due to underlying condition (E08.-)
- Drug or chemical induced (E09.-)
- Other specified diabetes, NEC (E13.-)

Coding and Documentation^[5]

The provider should document all known condition details and state the specific diagnosis. Document test results and any clinical findings that support diabetes along with disease status and treatment plan.

Assign the ICD-10-CM code to the highest level of specificity found in the medical record.

Combination Codes

Diabetes combination codes include:

Type of diabetes
Body system affected
Complication/manifestation affecting the body system

“With”

The word “with” should be interpreted to mean “associated with” or “due to” when it appears in a code title, the Alphabetic Index, or an instructional note in the Tabular List.

Any condition indexed under “with” does not have to be linked by the provider. If the “with” condition is unrelated to diabetes, it must be specifically documented.
The link must be documented when a relationship exists between diabetes and another condition not found under “with” before assigning the diabetic complication code.
A patient may have diabetic complications in more than one body system. Report as many codes from categories E08 — E13 as are needed to identify all associated conditions.

Follow ICD-10 coding guidelines for code assignment and sequencing. Report codes for diabetic manifestations, underlying conditions, and the controlling agents when instructed.

Complication	Assumed Relationship	Link must be documented
Kidney	chronic kidney disease, glomerulonephritis, glomerulosclerosis, Kimmelsteil-Wilson disease, nephropathy, renal tubular degeneration	Renal complications NEC, microalbuminuria, proteinuria
Ophthalmic	Cataract, retinopathy, macular edema, retinal detachment	Ophthalmic complication NEC, blindness, glaucoma, retinal ischemia, vitreous hemorrhage, rubeosis iridis
Neurological	Amyotrophy, autonomic (poly)neuropathy, gastroparalysis, gastroparesis, Loss of Protective Sensation (LOPS), mononeuropathy, myasthenia, neuralgia, neuropathy, polyneuropathy	Neurologic complication NEC, cranial nerve palsy, neuropathic ulcer
Circulatory	Gangrene, peripheral angiopathy, (PVD/PAD) with or without gangrene	Circulatory complication NEC, coronary artery disease, hypertension
Other complication	Charcot's joints, dermatitis, foot ulcer, hyperglycemia, hypoglycemia, necrobiosis lipoidica, neuropathic arthropathy, osteomyelitis, periodontal disease	Arthropathy NEC, oral complication NEC, skin complication NEC, other specified complication NEC, cellulitis, erectile dysfunction, obesity, high cholesterol

Code Also:

Acute renal failure N17.9
Chronic Kidney Disease (CKD) N18.-
Glaucoma H40-H42

Use Additional Code^[6]:

Use of insulin, Z79.4
Use of oral antidiabetic drugs, Z79.84
Use of non-insulin injectable drugs, Z79.85

Poor Control & Uncontrolled^[7]

The terms “poor control” and “uncontrolled” are not interchangeable. Poorly controlled diabetes refers to diabetic hyperglycemia. There is not an index reference for “uncontrolled” diabetes. If hyperglycemic or hypoglycemic is not specified, the default code, E11.9 (diabetes, unspecified), is assigned.

Reference:

[1] Signs and Symptoms

[2] Diabetes Type and ICD-10-CM Category

[3] Diabetes Type and ICD-10-CM Category

[4] Understanding Diabetes — Diagnosis and Treatment

[5] 2021 ICD-10-CM Official Guidelines for Coding and Reporting (PDF)

[6] Review new and revised 2023 ICD-10-CM codes effective October 1, 2022, through September 30, 2023

[7] AHA Coding Clinic, Q1 2017 Pg. 42

WLCR22-AR-H-116 Updated November 10, 2022

Occasionally, a reported diagnosis may be omitted from a claim due to errors or limitations of electronic claims submission. Improve the capture of risk adjustment conditions by entering the diagnosis codes on the claim correctly.

Diagnosis “pointers” connect the diagnosis made by the provider to each CPT® code billed on the claim. Only four (4) diagnosis pointers can be listed per CPT® code.

Identify the 4 most important or serious diagnoses that the procedure is intended to treat.
Enter the diagnosis pointers in order of severity.

Maximize reporting opportunities:

Avoid missing eligible risk adjustment conditions by thorough documentation and accurate diagnosis coding.

Address all conditions present at the time of the encounter that require treatment or management.
Report all chronic conditions that impact treatment or care, even if stable. This includes pertinent status codes.
Explicitly state each diagnosis and provide documented evidence of support in the medical record.
Capture all valid ICD-10 diagnosis codes in the appropriate order on the claim form.

Always follow the current ICD-10-CM Official Guidelines for Coding and Reporting[1] Refer to the Medicare Claims Processing Manual² for additional information.

1500 Claim Form Instructions (PDF) - Coming soon

Health Insurance Claim Form (PDF) - Coming soon

Documentation Requirements^[1]

Documentation must:

Result from a face-to-face encounter with acceptable provider in an acceptable setting type.
List the complete date of service (month/day/year).
Contain at least two patient identifiers on EACH page of every document (Name, DOB, MRN).
Include legible handwritten signature with credentials or proper EMR electronic authentication.
Explicitly state the diagnosis and clearly document supporting evidence of an active/current condition.

Condition Assessment

Assess the status of conditions for which interventions are recommended or underway. Code all documented conditions that coexist at the time of the encounter/visit and require or affect patient care treatment or management. This includes ongoing chronic conditions, even if stable.

Documentation from past dates of service may not be used to report codes for the current date of service.

Current/Active Diagnosis

MEAT and TAMPER are used as tools to help coders determine if a condition can be coded as current or active. At least one of the following elements must be present in at least one section of the medical record (Subjective, Objective, Assessment, Plan) to substantiate the presence of a condition:

Monitor, Evaluate, Assess/Address, Treat
Treat, Assess, Monitor/Medicate, Plan, Evaluate, Refer

"History Of"

Do not code conditions that have been treated or no longer exists. Documentation where the provider has used the term(s) “history of” will be coded using the appropriate diagnosis code for the historical condition. The condition should not be referenced as a “history of” if it is a chronic condition currently undergoing treatment.

Condition Lists

Conditions mentioned in Past Medical History or Active Problem List must be supported in another section of the medical record in order to verify the condition is active. The best practice is to include evidence of current review in the form of medication, referrals, order of lab tests, etc. in the assessment and plan.

Specificity

Document to the highest degree, and code to the highest specificity. The ICD-10 diagnosis code must match the wording used in documentation. Explicitly state the diagnosis and follow the official conventions and guidelines for coding and reporting.

Consistency

Be clear and consistent throughout the medical record when documenting details of a condition. A diagnosis cannot be validated when the record contains conflicting information.

Reporting

When a condition is assessed and documented in a face-to-face encounter, include the corresponding ICD-10 diagnosis code on the claim form submitted to the health plan.

Telehealth^[2],[3]

Telemedicine Visits provided via synchronous audio and video technology meet the face-to-face requirement for risk adjustment. Documentation must include that the visit was performed using interactive audio/video with real-time, two-way communications. Virtual Check-Ins, E-Visits, and Telephone Visits are not acceptable.

Resources

[1] Documentation Requirements (PDF)

[2] Medicare has expanded telehealth coverage and eased current restrictions for the duration of the COVID-19 crisis. During this time, telehealth services that meet the face-to-face documentation requirements can be used for risk adjustment.

[3] Telehealth (PDF)

[4] ICD-10-CM Official Guidelines for Coding and Reporting (PDF)
The Official ICD-10-CM Guidelines^[4] are the authoritative source for diagnosis coding and documentation. Please refer to the current year’s guidelines for detailed instructions. These guidelines and other information about risk adjustment can be found on CMS’s website.

Follow the guidelines and assign the appropriate combination codes when reporting hypertension and another condition.^{^[1]}

The relationship between hypertension, heart disease, and chronic kidney disease is assumed when conditions are found together, unless explicitly documented unrelated.

Applies to conditions found in I50.-, I51.4-I51.7, I51.89, I51.9Category I11 — Hypertensive Heart Disease

Code separately only if heart disease stated "Not due to hypertension."
Use additional code from category I50, Heart Failure, if applicable

Category I12 — Hypertensive Chronic Kidney Disease (CKD)

Code separately only if documentation specifies cause other than hypertension.
Use additional code to identify the stage of the CKD.
Also code dialysis status, if applicable.

Category I13 — Hypertensive Heart and Chronic Kidney Disease

Do NOT separately code for hypertension, heart disease, and chronic kidney disease or assign with codes from categories I11 or I12
Use additional code for heart conditions I50.-, I51.4-I51.7, I51.89, I51.9
Also code the appropriate stage of CKD (N18.- ) and dialysis, if applicable

For conditions not found under the term “with”, the relationship between hypertension and another condition must be specifically documented in order to code them as related.

Category I15 — Secondary Hypertension

Secondary hypertension is due to an underlying condition.

Assign the code for the underlying condition and a code from category I15.

Category I16 — Hypertensive Crisis

Use a code from category I16 when hypertensive urgency, hypertensive emergency, or unspecified hypertensive crisis is documented.
Code also any identified hypertensive disease (I10- I15)

Category I27 — Pulmonary Hypertension

Pulmonary hypertension is classified to category I27, Other pulmonary heart diseases.
Code also any associated conditions or adverse effects of drugs or toxins.

Hypertensive Cerebrovascular Disease

Assign code from Categories I60-I69, followed by the appropriate hypertension code (I10-I15)

Hypertensive Retinopathy

Code H35.0 — Background retinopathy and retinal vascular changes with the applicable code from Category I10-I15.

Transient Hypertension

When a hypertension diagnosis has not been established, assign one of the following codes:

R03.0 — Elevated blood pressure reading without hypertension.
O13.- — Gestational (pregnancy-induced) hypertension without significant proteinuria.
O14.- — Pre-eclampsia, for transient hypertension of pregnancy.

Reference:

[1] ICD-10-CM Official Guidelines for Coding and Reporting FY 2022

ALL21-AR-H-091 Updated on October 21, 2021

Ischemic Heart Disease^[1]

Atherosclerosis

Atherosclerosis is the buildup of fatty deposits, or plaque, within the coronary arteries. Plaque buildup causes narrowed or blocked blood vessels, which can lead to more serious conditions such as acute coronary syndrome and myocardial infarction.

Coronary atherosclerosis is categorized by the type of vessel in which it occurs:

Native coronary artery
Coronary artery bypass graft (CABG)
- Autologous or non-autologous artery or vein
- Other CABG
Artery of transplanted heart

Atherosclerosis is also known as atherosclerotic heart disease (ASHD), coronary artery disease (CAD), or atherosclerotic cardiovascular disease (ASCVD).

RISK FACTORS:

When documenting atherosclerosis, include the following:

Location — Coronary artery involvement, vessel type
Symptoms — Angina, shortness of breath, etc.
Comorbid conditions — Hypertension, tobacco use, etc.

Angina

Angina is chest pain or discomfort caused when the heart muscle does not get enough oxygen-rich blood. It is usually a symptom of an underlying heart condition such as coronary artery atherosclerosis.

SIGNS and SYMPTOMS:

Chest pain or discomfort, pressure, squeezing, or fullness in the center of the chest.
Radiating pain in the arms, neck, jaw, shoulder, or back.
Nausea, fatigue, shortness of breath, sweating, or dizziness.

TYPES and SEVERITY:

Refractory — chronic angina that does not respond to medical treatment or intervention^[2]
Stable — Pain that is usually caused by exertion or excitement and stops when at rest or with medication.
Unstable — Pain changes in frequency, duration and intensity. Does not go away with rest or medicine.
Variant — Coronary vasospasm that occurs most often while at rest. Associated with transient ST-segment elevation.

When documenting angina, include the following:

Type — Stable, unstable, etc.
Cause — Presumed to be ASHD, note if there is another cause
Timing/precipitating factors — Exercise, emotional stress, etc.
Relieving factors — Medications, rest, etc.

Not all chest pain is angina. “Angina” must be explicitly stated. Stable or asymptomatic angina that is controlled by a medication is an active condition and should be assessed, documented, and reported at least once per year. Use “history of” when the condition has resolved, and treatment is no longer needed.

Heart Disease Prevention and Management

Lifestyle changes:	Medications:	Procedures
Low-fat and low-sodium diet	Statins	Stents
Quit smoking	Calcium channel blocker	Angioplasty
Limit alcohol intake	Antianginals	Bypass
Moderate exercise, 30min/day	Beta blockers	Implant device

Myocardial Infarction (MI)

Myocardial infarction, known as a heart attack, is the permanent, gross necrosis of the myocardium (heart muscle tissue death). An electrocardiogram (ECG) reading will differentiate an ST elevation myocardial infarction (STEMI), or classic heart attack, from a non-ST myocardial infarction (NSTEMI), sometimes called a mild heart attack.

A heart attack occurs when a blocked artery interrupts blood flow to a section of the heart. If the blockage is not treated quickly, that part of the heart begins to die. Symptoms may be immediate and intense but typically start slowy and persist for hours, days or weeks before a heart attack. Report in acute/post-acute care setting or following transfer to another acute setting.

CLASSIFICATON:^[3]

Type 1 — Spontaneous
Type 2 — Ischemic
Type 3 — Unknown
Type 4 — (3 subtypes, a-c)
- a — Due to percutaneous procedure
- b — Due to stent thrombosis
- c — Due to restenosis
Type 5 — Due to CABG
Myocardial Injury — non-ischemic; acute or chronic

Cardiac arrest is triggered by an irregular heartbeat (arrhythmia) affecting the heart’s ability to pump blood to other organs. Cardiac arrest occurs suddenly, often without warning. It is reversible if treated within the first few minutes but is fatal without quick intervention.

ICD-10-CM

Category I20 — Angina Pectoris & Category I25 — Chronic ischemic heart disease

ICD-10-CM presumes a causal relationship between ASHD and angina when no other cause has been identified for the angina. These same conditions are coded separately when the provider has specifically documented a different cause for angina.^[4]

I25.2, old MI — Healed myocardial infarction or MI older than four weeks (28 days).

Category I21 — Acute MI

Type 1 — Initial myocardial infarction from onset up to four weeks (28 days) old.
Unspecified AMI or unspecified type is assigned I21.9.
Types 3-5 are coded I21.A9.
Use code I5A for non-traumatic myocardial injury (acute, chronic, or non-ischemic)

Category I22 — Subsequent MI

Occurrence of an acute MI within the four-week time frame of the initial acute MI.
Code with a category I21 code.

Category I23 — Current complication following MI

Must be coded with a Category I21 or Category I22 code.
"Post-infarction angina” must be stated to assign (I23.7) as a current complication.

Category I24 — Acute ischemic heart disease

Acute blood clots in the coronary arteries without myocardial infarction.
Acute coronary syndrome (ACS).^[5]

References:

[1] Ischemic Heart Disease

[2] ICD-10-CM Category I25 expanded to include refractory angina effective October 1, 2022. FY2023 official coding guidelines and descriptions can be found at https://www.cms.gov/medicare/icd-10/2023-icd-10-cm

[3] CLASSIFICATON

[4] ICD-10-CM Official Guidelines for Coding and Reporting (PDF)

[5] Acute coronary syndrome (ACS)

WLCR22-AR-H-114 Updated on November 10, 2022

Major Depressive Disorder^[1]

Major Depressive Disorder, also known as clinical depression, is a common mood disorder characterized by a depressive episode having five or more symptoms causing significant distress or impairment (not caused by substance abuse or other conditions) lasting two or more weeks. At least one of the five symptoms must be depressed mood or loss of interest.

Symptoms of Depression:

Depressed mood
Feelings of worthlessness or guilt
Fatigue or low energy
Insomnia or hypersomnia
Significant change in weight or appetite
Loss of interest or pleasure in most or all activities
Psychomotor retardation or agitation
Recurrent thoughts of death or suicidal ideation
Poor concentration

Depression screening tools, such as the PHQ-9,^[2] are used to identify the presence and level of severity.

PHQ-9 Depression Scoring

SCORE	SEVERITY	PROPOSED TREATMENT
0-4	None-Minimal	Education on available supportive services
5-9	Mild	Watchful waiting: Repeat PHQ-9 at follow-up visit
10-14	Moderate	Treatment Plan: Consider counseling and/or medication, follow-up visits
15-19	Moderately Severe	Active Treatment: Pharmacotherapy and/or psychotherapy, follow-up visits
20-27	Severe	Immediate initiation of pharmacotherapy, expedited referral to mental health specialist for psychotherapy and/or collaborative management

Bipolar Disorder^[3]

Bipolar disorder, sometimes called manic-depressive disorder, causes extreme shifts in mood, energy, activity levels, and the ability to carry out day-to-day tasks. People with bipolar disorder experience periods of intense emotion, changes in sleep patterns and activity levels, and unusual behaviors. These distinct periods are called “mood episodes.” A provider would have to determine whether they may be the result of another cause (such as low thyroid, or mood symptoms caused by drug or alcohol abuse).

Symptoms of Mania:

Talking more/faster than usual
Inflated self-esteem (grandiose delusions)
Extremely high energy and irritability
More easily distracted
Increased high-risk/reckless behavior
Decreased need to sleep

Symptoms of Hypomania:

Increased restlessness and irritability
Extremely low energy and fatigue
Decreased self-esteem
Difficulty concentrating or making decisions
Lasting sad, anxious, or empty mood
Disturbance in sleep/wake cycle

Symptom Profile^[4]

Bipolar Type 1:

Marked by manic episodes
Hospitalization due to mania likely
Psychosis may occur during manic episodes

Bipolar Type 2:

Marked by hypomanic episodes
Hospitalization due to hypomania less likely
Psychosis unlikely to occur during hypomania

SCHIZOPHRENIA

This disorder affects the way a person thinks, feels and acts. It makes it difficult to differentiate what is real and what is not. Symptoms vary by severity and type. All symptoms may or may not be present in individuals with the condition.^[5]

Symptoms of Schizophrenia:

Coding & Documentation

Major depression and bipolar disorders are classified by their features (type, severity, and presence of psychosis).^[2] Symptoms can manifest differently from person to person. A patient’s complete overall health status requires accurate, detailed documentation of the provider’s assessment.^[6]

Condition Status

ACTIVE/CURRENT — Provider assessment confirms the condition exists and the diagnosis is documented in the medical record. A patient can have a current diagnosis without being actively involved in treatment.
“HISTORY OF” — Patient has previously been diagnosed, the condition has completely resolved, and treatment is no longer needed. Past medical history (PMH)

Avoid using non-specific terms and unspecified codes when details of the condition are known.

Type^[7]

Applicable to the current Bipolar Episode.

Manic Episode (F30.-)
Single manic, hypomanic or mixed bipolar episode.
TYPE 1, TYPE 2, or MIXED (F31.-)
- TYPE 1 — Manic episodes (extreme up) lasting one week or longer. May also experience depressive episode for at least two weeks.
- TYPE 2 — Hypomanic episodes (extreme low) for four days and depressive episodes for two weeks.
- MIXED — Meets criteria for manic and depressive episodes almost every day for at least one week.

Applicable to the Most Recent Major Depressive Episode.

SINGLE EPISODE (F32.-) – By definition, “single episode” applies to the first episode and initial diagnosis of major depressive disorder. Single — Only one (1) in number, unique, sole*
ICD-10-CM CODE UPDATE: ^[8]
- F32.A, Depression, unspecified — Applies to Depression, not otherwise specified (NOS)

Report F32.9, only if “major depressive disorder, single episode, unspecified severity, presence of psychosis unspecified” supported by provider documentation in the medical record.

RECURRENT EPISODE (F33.-) — “Recurrent”, applies to each subsequent episode and following encounter after the initial episode has resolved. Recurrent — Repeated; persistent; intermittent*

* Note: Sourced definitions^[9]

Severity

MILD — Five or six symptoms with mild disability; normal function requires substantially more effort than usual.
MODERATE — 7-9 symptoms with moderate functional impairment.
SEVERE — 7-9 symptoms with major disability, inability to function in relationships with others and/or usual activities of day to day life.
IN REMISSION — Patient has responded to treatment and no longer meets the criteria for clinical depression. The condition may or may not be currently managed by long term antidepressant medication and/or therapy services.
- Partial remission — No or minimal symptoms for less than two months.
- Full Remission — No or minimal symptoms for two months until treatment is complete and/or condition has resolved.

With or Without Psychotic Features

Specify the type and nature of the psychotic features.

Delusions/Hallucinations

Mood-congruent: Not consistent with typical depressive theme
- Thought insertion — Other person's thoughts in your head
- Thought broadcasting — Others can hear your thoughts
- Control — Own actions are under outside control

Mood-congruent: Not Consistent with typical depressive theme
- Thought insertion — Other person's thoughts in your head
- Thought broadcasting — Others can hear your thoughts
- Control — Own actions are under outside control

Additional Classifications

PERSISTENT MOOD DISORDERS (F34.-) — Symptoms present for most days during the past two years not meeting all criteria for major depressive or bipolar disorders
- Cyclothymia — Alternating and recurring periods of depression and hypomania
- Dysthymia — Persistent depression without psychosis. Mild to moderate chronic depression.
SCHIZOPHRENIA (F20.-) — Categorized by the manifestation:
- Paranoid
- Catatonic
- Residual
- Disorganized
- Undifferentiated
- Other and unspecified
SCHIZOAFFECTIVE DISORDERS (F25.0) — Characterized by having symptoms of both schizophrenia and mood disorders (depression, bipolar disorder) alternating from delusions or hallucinations to the predominant mood disorder symptoms during the active period of the condition.
CATEGORY F01-F09 — Mental disorders due to known physiological conditions
CATEGORY F10-F19 — Mental and behavioral disorders due to psychoactive substance use

References:
[1] American Psychiatric Association, Diagnostic and Statistical Manual of Mental Disorders (DSM-5), Fifth edition, 2013
[2] PHQ Screeners Developed by Drs. Robert L. Spitzer, Janet B.W. Williams, Kurt Kroenke and colleagues, with an educational grant from Pfizer Inc. No permission required to reproduce, translate, display or distribute
[3] Bipolar Disorder
[4] American Psychiatric Association, Diagnostic and Statistical Manual of Mental Disorders (DSM-5), Fifth edition, 2013
[5] Schizoaffective disorders
[6] International Classification of Diseases 10^th Revision Clinical Modification ICD-10-CM Official Guidelines for Coding & Reporting
[7] Codes for Depression (F32-F33) and Bipolar (F30-F31) are not reported together. See “Excludes 1 and 2” category guidelines.
[8] Effective 10/1/2021
[9] Dictionary

ALL21-AR-H-090 Updated November 15, 2021

Neoplasms and Cancer^[1]

A neoplasm is an abnormal growth or mass of cells called a tumor. Tumor growth, or behavior, can be benign (non-cancerous) or malignant (cancerous). Benign tumors grow in one place and do not spread to other body parts. Malignant tumors grow, spread, and invade other body parts (metastasis).

Types of Cancer

Cancer can start almost anywhere in the human body. Primary cancer refers to the origin of a malignant neoplasm. Metastatic cancer, or secondary cancer, is the formation of a new tumor in a secondary site from the metastasis of the primary cancer.

Cancer is usually classified by the location it started (i.e., lung cancer, colon cancer, breast cancer, etc.) or the type of cell where it was formed.

Carcinoma – Epithelial cells; cells covering inside or outside surfaces
Sarcoma — Bone and soft tissue; includes muscle, fat, blood and lymph vessels, tendons and ligaments,
Leukemia — Bone marrow
Lymphoma — Lymphocytes (T cells & B cells), white blood cells
Myeloma — Plasma cells
Melanoma — Melanocytes, melanin producing cells (pigmented tissue such as skin or eyes)

Detection and Staging

Cancer staging is based on the extent of the tumor. Laboratory studies of blood, urine, and stool to detect abnormalities that may indicate cancer. Imaging tests such as X-rays, CT, MRI, ultrasound, and fiber-optic endoscopy help determine the suspected cancer’s location and size. A biopsy can confirm the diagnosis of most cancers, and other tests can provide specific information about the cancer.

The stage of cancer indicates information about the location, cell type, size, and grade, and if it has spread to a different part of the body. A cancer is always referred to by the stage it was given at diagnosis regardless of progression or regression.

Carcinoma in situ	Stage I, II, and III	Stage IV
Abnormal cells present but confined to the point of origin without invasion of the surrounding normal tissue.	Cancer is present. The higher the number, the larger the cancer tumor, and the more it has spread into nearby tissues.	Cancer has grown very extensive and/or has spread to distant parts of the body.

Cancer Treatments

Treatment depends on the cancer type, and how advanced it is. Malignant tissue can be removed with surgical excision or treated using targeted therapy, precision medicine, or stem cell transplant.

Targeted Therapy — Use of drugs to attack specific types of cancer cells with less harm to normal cells.
Precision Medicine — Use of genetic and environmental proteins to treat the cancer.
Stem Cell Transplant — Cancerous bone marrow is replaced with healthy bone marrow from a donor.

Coding & Documentation^[2]

Clearly document all know details of the patient’s condition. This should include:

Behavior — Malignant, Benign
Location — Site specific (cell type, anatomical location, laterality)
Type — Primary, Secondary (include cancer stage)
Status — Active, In remission, "History of"

Tips:
For active cancers, document the current treatment. If patient has refused treatment or is under watchful waiting, document the reason and disease progress.

If the patient receives adjuvant therapy, indicate if it is for treatment or prophylactic purposes.

Also report the type of cancer treatment used:

Radiation Therapy (Z51.0)
Chemotherapy (Z51.11)
Immunotherapy (Z51.12)
Hormone Therapy (Z79.890)

ICD-10-CM Guidelines^[3]

When assigning the diagnosis for neoplasms and cancer, refer to the Neoplasm Table found in the alphabetic index first, unless the histological term is documented (ex. Adenoma). The terms “lump” or “mass” should never be indexed to the neoplasm table. The index directs a coder to see “mass” instead.

Neoplasm that overlaps two or more contiguous sites should be coded (overlapping lesion) unless specifically classified elsewhere.
When treatment is directed at the malignancy, make the malignancy the principal diagnosis.
If the encounter is solely for the administration of chemotherapy, immunotherapy, or radiation therapy, assign a code from category Z51- first.
When treatment is directed toward a secondary site only, the secondary neoplasm is designated as the principal diagnosis.

Active vs. Historical

Documentation should clearly indicate and provide support for the current condition.

Do not code “history of” when cancer is currently active or assign a code for active cancer if the disease has been treated and no longer exists.

Report a code for active cancer when documentation supports:

Current treatment or patient’s refusal of treatment.
Further treatment is directed towards site of excised malignancy.
Watchful waiting.

History of cancer should be reported as personal history of malignant neoplasm with the appropriate code from category Z85- when documentation supports:

Malignancy has been removed, treatment was completed and/or patient is being monitored for a recurrence.
There is no evidence of disease and no further treatment being directed towards site.
Adjuvant therapy is for prophylactic purposes.

Leukemia, multiple myeloma and malignant plasma cell neoplasms, have codes indicating whether the cancer has achieved remission status, or is in remission.

Z85.6 Personal history of leukemia is only used when the physician documents that the patient has been completely cured

Reference
[1] National Cancer Institute

[2] The Web's Free 2022 ICD-10-CM/PCS Medical Coding Reference

[3] ICD-10-CM Official Guidelines for Coding and Reporting (PDF)

AMB21-AR-H-109 Updated on October 18, 2021

ALL21-AR-H-089 Updated on October 18, 2021

BMI and Weight Class

Body mass index (BMI) is the ratio between an individual’s weight and height. This formula is used to find BMI using pounds and inches: ^[2]

BMI = Weight (lb)/[Height (in)]2 x 703.

The BMI value typically corresponds with the amount of fat on an individual’s body and is used to screen for health risks associated with obesity.

Adult Weight Class (Applicable to individuals 20 years of age or older)

Underweight: BMI less than 18.5
Healthy Weight: BMI 18.5-24
Overweight: BMI 25-29
Obese: BMI 30 or higher

Obesity & Morbid Obesity

Obesity is further classified by severity.^[3], [4]

Class 1: (High Risk)	Class 2: (Very High Risk)	Class 3: (Extreme Risk)
BMI 30-34	BMI 35-39	BMI 40+

Morbid obesity is defined as:

BMI of 40 or greater
BMI of 35 or greater and one or more co-morbid condition
Being 100 pounds or more above ideal body weight

Risk Factors

Individuals with a high BMI have an increased risk of other chronic conditions. The higher the BMI the greater the chance of having serious complications,¹ including but not limited to:

However, obesity cannot be assumed from a BMI value. The calculation does not account for muscle mass, bone density, body composition, or ethnic and gender differences.

Patients with a large waist circumference or excess body fat can be obese even if they have healthy BMI.
Healthy patients with more lean muscle mass may have a BMI that falls into the obese range.
Multiple patients can have the same BMI value without having the same weight related diagnosis.

Coding and Documentation^[5]

The medical record must include the patient’s weight and the calculated BMI as well as the date of the exam. BMI can be documented by any clinician, including:

Physician/other qualified practitioner
Nutritionist
Nurse
Emergency Medical Technician

A diagnosis associated with BMI (i.e., overweight, obese, morbidly obese, etc.) must be explicitly documented by the treating physician or other qualified provider involved in the patient’s care.

Individuals who are overweight, obese, or morbidly obese are at an increased risk for certain medical conditions when compared to persons of normal weight. These conditions are always clinically significant and reportable when documented by the provider.^[6]

Documentation should state the clinical significance of obesity to overall health including:

Relationship to complications and/or comorbidities:
- Due to
- Complicated by
Causal or contributing factors:
- Excess calories
- Drug induced
- Other disorder

Code all documented conditions that coexist at the time of the encounter/visit and require or affect patient care treatment or management.

ICD-10-CM codes for Body Mass Index (BMI) found in Category Z68^[7] are to be reported only secondary to a related diagnosis.

[1] Managing Overweight and Obesity in Adults (PDF)

[2] How is BMI interpreted for adults?

[3] Defining Adult Overweight & Obesity

[4] Definitions, Classification, and Epidemiology of Obesity

[5] ICD-10-CM Official Guidelines for Coding and Reporting (PDF)

[6] AHA Coding Clinic, 3rd quarter 2011, Vol. 28, Num. 3, pages 4-5

[7] Body mass index [BMI] Z68-

ALL21-AR-H-082 Updated October 2021

Preventive visits are an important part of the process of keeping patients healthy. These visits improve quality of care and patient health outcomes by identifying patients who need disease management and intervention.

Initial Preventive Physical Exam

Medicare Advantage members are eligible for an Initial Preventive Physical Exam (IPPE) within the first 12 months of enrollment. The IPPE is also known as the Welcome to Medicare visit. The purpose of this visit is to review medical and social history and provide preventive services education.

Annual Wellness Visits

Beneficiaries are also eligible for an initial Annual Wellness Visit (AWV) after the first 12 months of enrollment, as well as a subsequent AWV once per calendar year. The AWV includes Personalized Prevention Plan Services (PPPS) and Health Risk Assessments (HRAs). It does not include a physical exam or other diagnostic procedures.

Annual Physical Exams

Routine Comprehensive Physical Exams (CPE) are performed without relationship to treatment or diagnosis for a specific illness, symptom, complaint, or injury. An annual CPE includes an appropriate history/exam with risk counseling and/or intervention. The extent and focus of the exam depend on the age and gender of the patient.

Annual Wellness Visits^{^[1]}

Visit Description	HCPCS	Eligibility
Welcome to Medicare Exam	G0402	Once-in-a-lifetime benefit performed within first 12 months of enrollment
Initial AWV	G0438	Once-in-a-lifetime benefit performed 12 months after IPPE or enrollment date
Subsequent AWV	G0439	Once per calendar year after the initial AWV

Routine Comprehensive Physical Exams^{^[2]}

Exam Description	CPT^© Code
Patient Age	Initial Exam	Subsequent Exam
Age 18–39	99385	99395
Age 40–64	99386	99396
Age 60+	99387	99397

What Diagnosis Codes Should Be Reported?^{^[3]}

Category Z00 includes codes for routine health exams with or without abnormal findings and should be the primary diagnosis. Report additional codes, if applicable, for pre-existing and chronic conditions, as well as newly discovered conditions and/or abnormalities documented during the routine exam. Follow the current year’s Official ICD-10-CM Guidelines for Coding and Reporting.

Who Can Perform the AWV?

Physician — Doctor of medicine or osteopathy

Qualified Non-Physician — Physician assistant, nurse practitioner, or clinical nurse specialist
Medical Professional — Health educator, registered dietitian, nutrition professional, or other licensed practitioner
Clinical Staff — Registered nurse, licensed practical nurse, or medical assistant

Note: Non-qualified medical professionals and clinical staff must be under the direct supervision of a physician or qualified non-physician and are not permitted to perform any part of the AWV that requires the exercise of independent clinical judgment or the making of clinical assessments, evaluations, or interpretations.

What Can Be Reported With the AWV?

Preventive Services

Screenings

Vaccines & Administration

Diabetes self-management training

Bone mass measurement

Nutrition therapy for diabetes or renal disease

Ultrasound for abdominal aortic aneurysms

Breast cancer

Prostate cancer

Colorectal cancer

Diabetes

Cardiovascular disease

Depression

Pneumococcal

Influenza

Hepatitis B

Refer to the Medicare Benefits Policy Manual for other preventive services covered with an IPPE/AWV.

What Can Be Reported With the CPE?

Ancillary Studies

Screenings

Vaccines

Laboratory

Radiology

Other procedures

Vision

Hearing

Developmental

Toxoid

Administration

Risk/benefit counseling

Tobacco smoking cessation counseling and substance abuse screening/intervention are included with CPE. Refer to the CPT code book for guidance on other services covered at the time of a preventive medicine exam.

Can Preventive Visits Be Performed on the Same Day as Another Visit?

A separately identifiable E/M service may be performed if prompted by symptoms or chronic conditions assessed during the AWV/CPE. Select the appropriate level of E/M services based on the following:

The level of the medical decision making as defined for each service; or
The total time for E/M services performed on the date of the encounter.

Append modifier -25 to the E/M service (99202–99215) when performed on the same day as an AWV (G0402, G0438–G0439) or CPE (99385–99387, 99395–99397).

[1] https://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/Internet-Only-Manuals-IOMs

[2] AAPC. 2021 Procedural Coding Expert. American Academy Holdings, 2020. VitalSource Bookshelf.

[3] https://www.cms.gov/files/document/2021-coding-guidelines-updated-12162020.pdf

WLCR22-AR-H-108 Updated on November 10, 2022

All services provided require medical record authentication. Signatures may be handwritten or electronic. Rubber signature stamps are not acceptable, unless an exception has been granted due to a physical disability.

Manual Signatures

Legible hand-written signature with credential — No date of signature required.
Hand written signature or initials if provider name/credential on pre-printed progress note.
If the names of two or more physicians are listed on the note, then the provider must have his/her name identified, such as pre-printed name/credential.
Initials over a typed or pre-printed name with credential.
“Scribble:”As long as acceptable provider name with credentials is indicated.
Digitalized signature: Handwritten and scanned into computer must be legible, or provider name with credentials must be on record.

Electronic Signature Elements:

Authentication
Practitioner’s name
Credentials noted
Date signed *must be within 180 days of date of service
“Last Updated” is an approved electronic signature date as long as the electronic signature wording is an approved authentication.
- If elements of the electronic signature are not met in its entirety, an attestation is needed.
- Practitioner credentials can be pre-printed anywhere within the DOS.

Transcribed Records:

Provider Signature authentication statement
Provider name
Provider credentials
Date note signed
- Note: To identify a transcribed note, look for indicators such as “Transcribed by,” “Date dictated (DD),” and/or “Date Transcribed (DT).”

Authentication Examples:
(Not all inclusive)

Reference: Medicare Program Integrity Manual (PDF)

Rheumatoid Arthritis and Other Inflammatory Connective Tissue Disorders ^{[1], [2]}

Rheumatoid arthritis (RA) is a systemic, autoimmune disease where the body’s immune system attacks its own joints, causing inflammation and joint damage. RA can occur at any age. Juvenile arthritis is a form of RA that develops in childhood that can carry into adulthood.

Signs and Symptoms

Symptoms of RA can come and go for some and be severe and continuous for others. The condition can lead to serious joint damage and disability in severe cases:

Clinical Criteria for RA Diagnosis:

Inflammatory arthritis of three or more joints
Positive RF testing
Elevated levels of CRP or ESR
Symptoms greater than six weeks
Other similar diseases have been ruled out
Rheumatology consultation

Diagnostic Tests:

Rheumatoid factor test (RF)
Anti-citrullinated peptide antibody test (ACPA)
C-reactive protein test (CRP)
Erythrocyte sedimentation rate (ESR)
X-ray, MRI, and ultrasound

Diagnostic tests can provide support for a specific diagnosis. Test results cannot be used to assume a diagnosis more specific than the provider documents in the medical record.

Manifestations & Complications

RA is commonly known as a joint disease but it can also involve multiple organ systems.

Heart:

Accelerated atherosclerosis
Pericarditis

Nerves:

Cervical myelopathy
Neuropathy

Eyes

Episcleritis/scleritis Keratoconjunctivitis sicca peripheral ulcerative keratitis

Lungs:

Caplan syndrome
Interstitial lung disease
Pleural effusion
Pulmonary nodules

Blood:

Amyloidosis
Felty’s syndrome

Skin:

Rheumatoid nodules
Vasculitis

Increased risk of complications can arise as a result of the disease or the treatment of the disease such as depression, infection, or malignancy.

Treatment

The treatment of RA should begin as soon as the diagnosis has been made, and symptoms will need to be frequently monitored in order to minimize joint pain and swelling, prevent deformity, control manifestations, and maintain quality of life.

Treatments may include DMARDS, NSAIDS, corticosteroids, dietary changes, and physical therapy or exercise training.

Coding & Documentation

A provider must actively consider chronic comorbidities and their effect in the medical decision-making process. This consideration to appropriate to document in the medical record and should be reported on claims.^[3]

Documentation should include:

Etiology^[4]
Onset, frequency, and severity of symptoms
Joint(s) affected, progression, and any deformities, if applicable
Test results used to confirm diagnosis
Associated complications
Treatment used to control symptoms and/or prevent joint damage

ICD-10-CM^[5]

Category M05-M06, M08

Combination codes for Rheumatoid arthritis specify:

Presence of rheumatoid factor
Organ or system affected
Site & laterality

Other Inflammatory Connective Tissue Disorders:^[6]

Auto inflammatory Syndromes (M04.-)
Psoriatic arthritis (L04.5-)
Reiter’s Disease (M02.3-)
Spondylopathies (M45-M46, M48.8x-, M49.8-)
Systemic Connective Tissue Disorders (M30-M35)

References:

[1] Diagnosis and Management of Rheumatoid Arthritis

[2] What Are the Types of Spondyloarthropathies?

[3] Johnston G. HCC coding and the importance of documenting comorbidities. Presented at: United Rheumatology National Meeting. April 20-21, 2018; San Diego.

[4] When arthritis is not specified further, ICD-10-CM defaults to osteoarthritis, unspecified site.

[5] Diseases of the musculoskeletal system and connective tissue M00-M99

[6] Condition categories applicable to Medicare Advantage risk adjustment HCC model v24

ALL21-AR-H-083 Updated on October 20. 2021

Sepsis, Severe Sepsis, and Septic Shock^[1]

Sepsis is the immune systems extreme response to an infection. The chemical released into the bloodstream by the immune system attack the body instead of fighting the infection. Sepsis can quickly lead to tissue damage, organ failure and death. Early identification and treatment is critical.

Septicemia or sepsis — Bacterial, viral or fungal infection in the bloodstream, also called blood poisoning
Inflammatory Response Syndrome (SIRS) — Systemic inflammation due to a blood born infection or other non-infectious cause such as trauma or injury
Severe Sepsis — Sepsis with systemic organ dysfunction, hypoperfusion (reduced blood flow) or hypotension (low blood pressure)
Septic Shock — Severe sepsis with extreme, persistent hypotension and circulatory failure

Signs and Symptoms

Sepsis may cause any of the following:

Coding and Documentation

There is no single diagnostic test or comprehensive clinical criteria for sepsis. The diagnosis requires clinical judgment of the provider based on evidence of infection and organ dysfunction.^[1]

The level of detail in the documentation impacts coding and reporting accuracy:

Identify the infectious agent or causal organism as well as the related infectious or non-infectious condition.
Document the severity of the condition, including the organ(s) affected, with the nature and severity of dysfunction.
Specially state the causal relationship (due to/cause of) between sepsis and:
- Other infectious conditions
- Non-infectious conditions
- Post-procedural infections

To determine the proper code sequencing.

Clearly state the reason for the hospital admission or the primary diagnosis.
Note whether sepsis is present on admission or if it developed after admission, if not the cause.

Sepsis would not typically be assigned in the outpatient setting due to the acute nature of the condition.

With Localized Infection
	FIRST	SECOND	USE ADD’L CODE	WITH SEVERE SEPSIS	WITH SEPTIC SHOCK	OTHER ADD’L CODE
Present on admission	Sepsis	Local Infection	>	R65.2-	R65.21	Acute organ dysfunction
Develops after admission	Local Infection	Sepsis	>	R65.2-	R65.21	Acute organ dysfunction

With Non-Infectious Condition
Do not code SIRS of non-infectious origin when infection and condition are related	Trauma/Injury	Sepsis	>	R65.2-	R65.21	Acute organ dysfunction
	FIRST	SECOND	USE ADD’L CODE	WITH SEVERE SEPSIS	WITH SEPTIC SHOCK	OTHER ADD’L CODE

Due to Post-procedural Infection
	FIRST	SECOND	USE ADD’L CODE	WITH SEVERE SEPSIS	WITH SEPTIC SHOCK	OTHER ADD’L CODE
Following infusion, transfusion and therapeutic injections	T80.2-	Sepsis	>	R65.2-	T81.12X-	Acute Organ dDysfunction
Following immunization	T88.0-	Sepsis	>	R65.2-	T81.12X-	Acute Organ Dysfunction
Following a procedure	T81.4- (Code to depth)	T81.44	Sepsis	R65.2-	T81.12X-	Acute Organ Dysfunction
Infection of obstetrical surgical wound	O86.0- (Code to depth)	O86.04	Sepsis	R65.2-	T81.12X-	Acute organ Dysfunction

DIAGNOSIS CODE SEQUENCE
*With Non-Infectious Condition*
Do not code SIRS of non-infectious origin when infection and condition are related	Trauma/Injury	Sepsis	→	R65.2-	R65.21	Acute Organ Dysfunction

Due to Post-procedural Infection
Following infusion, transfusion & therapeutic injections	T80.2-	Sepsis	→	R65.2-	T81.12X-	Acute Organ Dysfunction
Following immunization	T88.0-	Sepsis	→	R65.2-	T81.12X-	Acute Organ Dysfunction
Following a procedure	T81.4-(Code to depth)	T81.44	Sepsis	R65.2-	T81.12X-	Acute Organ Dysfunction
Infection of obstetrical surgical wound	O86.0-(Code to depth)	O86.04	Sepsis	R65.2-	T81.12X-	Acute Organ Dysfunction

ICD-10-CM GUIDELINES^{^[2]}

Refer to ICD-10-CM Official Guidelines for Coding & Reporting and review conventions in the tabular list.

First, code for the underlying systemic infection. Use A41.9 Sepsis, unspecified organism, when the infection is not identified.
Then use the appropriate codes to identify severe sepsis and septic shock.
Additional code(s) for the associated acute organ dysfunction are required.
Never assign severe sepsis or septic shock as principal diagnosis.
Do not code severe sepsis unless severe sepsis or associated acute organ dysfunction is documented.
Negative labs do not rule out sepsis when there is clinical evidence of the condition.
Query provider when:
- clinical evidence of sepsis is present with negative or inconclusive labs.
- “urosepsis” is documented.

References:

[1] Hospital Toolkit for Adult Sepsis Surveillance (PDF)

[2] ICD-10-CM Official Guidelines for Coding and Reporting FY2022 (PDF)

ALL21-AR-H-108 Updated November 15, 2021

What Are Social Determinants of Health?

Social determinants of health are the conditions in the environments where people are born, live, learn, work, play, and age. These social factors can create significant barriers for a person’s wellness and health.

Who Can Collect SDoH Data?

Any member of a person’s care team can collect SDoH data. This includes providers, social workers, case managers, patient navigators, and nurses.

Why Is it Important to Collect SDoH Data?

This data allows our organization to develop and execute a coordinated and evidence-based strategy to improve population health.

Risk Adjustment Documentation and Coding Best Practices

The ICD-10-CMcodes included in categories Z55–Z65^{^[1]} and Z75^{^[2]} identify non-medical factors that may influence a patient’s health status, such as their socioeconomic situation, including education and literacy, employment, housing, lack of adequate food or water, or occupational exposure to risk factors like dust, radiation, or toxic agents.

When providing services to a member, if social determinants are observed, the appropriate ICD-10-CM code(s) should be submitted on a claim. Including SDoH ICD-10 Z codes on the claims you submit will help to better strategize and address the social needs of our members.

The table below shows supplemental diagnosis codes and should not be used as the admitting or principal diagnosis code(s) to indicate the medical reason for the visit. The codes listed here are not all inclusive.

Supplemental diagnosis codes

ICD-10-CM

Category Problems/Risks Factors

Example Screening Questions

Z55 — Problems related to education and literacy

Z55.0 Illiteracy and low-level literacy

Z55.1 Schooling unavailable and unattainable

Z55.2 Failed school examinations

Z55.3 Underachievement in school

Z55.4 Educational maladjustment and discord with teachers and classmates

Z55.5 Less than a high school diploma

Z55.8 Other problems related to education and literacy

1. How would you rate your ability to read?

2. How confident are you in filling out medical forms by yourself?

3. How often do you have someone help you read hospital materials?

4. Are you concerned about your child’s learning performance or behavior in school?

Z56 — Problems related to employment and unemployment

Z56.0 Unemployment, unspecified

Z56.1 Change of job

Z56.2 Threat of job loss

Z56.3 Stressful work schedule

Z56.4 Discord with boss and workmates

Z56.5 Uncongenial work environment

Z56.6 Other physical and mental strain related to work

Z56.81 Sexual harassment on the job

Z56.82 Military deployment status

Z56.89 Other problems related to employment

1. What is your current work situation?

2. What is your occupation?

3. Do you ever have difficulty making ends meet at the end of the month?

Z59 — Problems related to housing and economic circumstances

Z59.0– Homelessness

Z59.1 Inadequate housing

Z59.2 Discord with neighbors, lodgers, and landlord

Z59.3 Problems related to living in residential institution

Z59.41– Food insecurity

(*Z58.6 lack of safe drinking water)

Z59.5 Extreme poverty

Z59.6 Low income

Z59.7 Insufficient social insurance and welfare support

Z59.81– Housing instability

Z59.82 Transportation insecurity

Z59.86 Financial insecurity

Z59.87 Material hardship

Z59.89 Other problems related to housing and economic circumstances

1. Are you worried or concerned that you may not have stable housing in the next two months?

2. In the last month, have you had concerns about the condition or quality of your housing?

3. Do you always have enough food for your family?

4. Do you have trouble paying your heating bill and/or electricity bill?

Z60 — Problems related to social environment

Z60.0 Problems of adjustment to lifecycle transitions

Z60.2 Problems related to living alone

Z60.3 Acculturation difficulty

Z60.4 Social exclusion and rejection

Z60.5 Target of (perceived) adverse discrimination and persecution

Z60.8 Other problems related to social environment

1. Do you have any concerns about discrimination or social exclusion for you or your family?

2. Have you recently experienced an event that has led you to feel lonely?

Z62 — Problems related to

upbringing

Z62.0 Inadequate parental supervision and control

Z62.1 Parental overprotection

Z62.2– Upbringing away from parents

Z62.3 Hostility towards and scapegoating of child

Z62.6 Inappropriate (excessive) parental pressure

Z62.8 Other specified problems related to upbringing

Z62.81– Personal history of physical and sexual abuse in childhood

Z62.82– Parent-child conflict

Z62.89– Other specified problems related to upbringing

1. Do you feel emotionally safe where you currently live?

2. How often do you see or talk to people that you care about and feel close to?

3. In the past year, have you been humiliated or emotionally abused?

4. How often does anyone, including family, threaten you with harm?

5. How often does anyone, including family, scream or curse at you?

6. How often does anyone, including family, physically hurt you?

Z63 — Other problems related to primary support group, including family circumstances

Z63.0 Problems in relationship with spouse or partner

Z63.1 Problems in relationship with in-laws

Z63.3– Absence of family member

Z63.4 Disappearance and death of family member

Z63.5 Disruption of family by separation and divorce

Z63.6 Dependent relative needing care at home

Z63.71 Stress on family due to return of family member from military deployment

Z63.72 Alcoholism and drug addiction in family

Z63.8 Other specified problems related to primary support group

1. Do problems getting childcare make it difficult for you to work or study?

2. Have you recently suffered the loss or absence of someone close to you that has resulted in emotional distress?

3. How often do you get together with relatives?

4. Have you been discharged from the United States Armed Forces?

5. Are you concerned about someone in your home using drugs or alcohol?

Z64 — Problems related to certain psychosocial

circumstances

Z64.0 Problems related to unwanted pregnancy

Z64.1 Problems related to multiparity

Z64.4 Discord with counselors

1. Do you have counseling resources available in your community?

2. In the last 12 months, have you engaged in any type of counseling in your community?

Z65 — Problems related to other psychosocial circumstances

Z65.0 Conviction in civil and criminal proceedings without imprisonment

Z65.1 Imprisonment and other incarceration

Z65.2 Problems related to release from prison

Z65.3 Problems related to other legal circumstances

Z65.4 Victim of crime and terrorism

Z65.5 Exposure to disaster, war, and other hostilities

Z65.8 Other specified problems related to psychosocial circumstances

1. In the past year, have you spent more than two nights in a row in a jail, prison, detention center, or juvenile correctional facility?

Z75 — Problems related to medical facilities and other healthcare

Z75.0 Medical services not available in home

Z75.1 Person awaiting admission to adequate facility elsewhere

Z75.2 Other waiting period for investigation and treatment

Z75.3 Unavailability and inaccessibility of healthcare facilities

Z75.4 Unavailability and inaccessibility of other helping agencies

Z75.5 Holiday relief care

Z75.8 Other problems related to medical facilities and other health care

1. How often is it difficult to get transportation to or from your medical or follow-up appointments?

2. Do you put off or neglect going to the doctor because of distance or transportation?

The above material is for informational purposes only and is not intended to be a substitute for a physician’s independent medical judgment. Physicians and other healthcare providers are encouraged to use their best medical judgement based on all available information and the condition of the patient in determining the best course of treatment.

[1] Persons with potential health hazards related to socioeconomic and psychosocial circumstances Z55-Z65

WLCR22-AR-H-106 Updated on November 10, 2022

A cerebrovascular accident (CVA), also known as a stroke, occurs when there is an interruption to blood flow that supplies oxygen to the brain.^[1] There are two different types of strokes:

Ischemic Stroke — Blockage of blood vessel in the brain due to a blood clot or stenosis.
Hemorrhagic Stroke — Bleeding into the brain caused by a broken blood vessel.

A stroke is an emergent event that requires treatment in an acute care setting.^[2]

Residual or late effects (sequelae) caused by a stroke may be present from the onset of a stroke or arise at ANY time after the onset of the stroke. Some conditions develop slowly and exist over extended periods. Others develop suddenly and last only a few days or weeks.

A transinet ischemic attack (TIA) is a temporary episode of neurologic dysfunction caused by ischemia without acute infarction. It is sometimes referred to as a mini stroke because the symptoms are similar to that of a stroke. The symptoms can resolve within minutes, or can last up to 24 hours.

Documentation

Detailed documentation is necessary for proper code selection:

Specify the location or source of hemorrhage and its laterality.
Specify the source of occlusion, and the vessel affected.
If applicable, identify the specific neurologic or cognitive deficit, identify the affected extremity and laterality and whether it is the dominant or non-dominate side, and specify the type of event as the causing of the sequelae.

Key Terms:^[3]

Stenosis — narrowing
Occlusion — complete or partial obstruction
Thrombosis — stationary blood clot lodged in vessel
Embolism — blood or other clot carried through vessel
Meninges — protective membranes surrounding the cerebral cortex (brain)
- Dura matter (outer), Arachnoid (middle), Pia matter (inner)
Epidural — between dura matter and skull
Subdural — between dura matter and arachnoid
Subarachnoid — between arachnoid and pia matter
Precerebral arteries — vertebral, basilar, carotid
Cerebral arteries — anterior, middle, and posterior

Coding

Assign the most specific code as appropriate according to documentation. More than one code may be assigned if specific code is available for separate locations. Watch for parenthetical notes found in the tabular list (e.g., excluded conditions, coding sequence, etc.).

Acute conditions must only be reported when present and actively being treated. Chronic conditions should be reported when treatment is required and/or affects care. Once a condition has resolved, it should no longer be reported as active.

ICD-10-CM Codes:^[4]

Category I60-I62: Non-traumatic cerebral hemorrhage
Category I63: Cerebral Infarction
Category I65-68: Other cerebrovascular disorders and diseases
Category I69: Sequelae of cerebrovascular disease

Acute conditions found in Category I60-I67 are applicable to the initial event.

After discharge from acute care, the condition is classified by:

Sequela (late effects) found in Category I69; or
Personal history of CVA or TIA without residual deficits, Z86.73
- Transient cerebral ischemic attack, G45.9 should be reported at the time of initial diagnosis. Refer to personal history of TIA and CVA without residual deficits, Z86.73 for subsequent encounters
- See Category S06 for Intracranial hemorrhage due to accident or injury (traumatic)
- See Category I97 & G97 for guidance on intraoperative and postoperative events. Causal relationships must be clearly documented.
- Use Additional code to identify presence of:
  - Alcohol abuse and dependence (F10.-)
  - Exposure to environmental tobacco smoke (Z77.22)
  - History of tobacco dependence (Z87.891)
  - Hypertension (I10-I16 )
  - Occupational exposure to environmental tobacco smoke (Z57.31)
  - Tobacco dependence (F17.-)
  - Tobacco use (Z72.0)

NOTE: The information listed here is not all inclusive and is to be used as a reference only. Please refer to applicable coding and documentation resources for the current year. ^[5]

References:

[1] Medical Definition of Cerebrovascular accident

[2] Cerebrovascular Disease

[3] Stroke

[4] The Web's Free 2022 ICD-10-CM/PCS Medical Coding Reference

[5] ICD-10

In the 5^th edition of the Diagnostic and Statistical Manual of Mental Disorders (DSM-5), the American Society of Addiction Medicine created a category called substance use disorders. This category combines the concepts of substance abuse and substance dependence into a single disorder measured on a continuum from mild to severe.

Diagnostic Criteria^[1]

DSM-5 defines substance use disorder as a problematic pattern of substance use leading to clinically significant impairment or distress, as manifested by at least two of the following occurring in a 12-month period:

DSM-5 Criteria for Substance Use Disorders

Substance is often taken in larger amounts or over a longer period of time than was intended
Persistent desire or unsuccessful efforts to cut down or control substance use.
Great deal of time spent in activities to obtain the substance, use the substance, or recover from its effects.
Craving or strong desire to use the substance.
Recurrent use resulting in failure to fulfill major role obligations at work, school, or home.
Continued substance use despite persistent or recurrent social or interpersonal problems.
Important social, occupational, or recreational activities are given up or reduced because of substance use.
Recurrent substance use in situations in which it is physically hazardous.
Substance use is continued despite knowledge of having a persistent or recurrent physical or psychological problem that is likely to have been caused or exacerbated by the substance.
Tolerance, as defined by either of the following:

A need for markedly increased amounts of the substance to achieve desired effect

A markedly diminished effect with continued use of the same amount of substance 11.Withdrawal, as manifested by either of the following:

Characteristic withdrawal syndrome for the substance
- Use of the substance or closely related substance is taken to relieve or avoid withdrawal symptoms

Note: Symptoms of tolerance and withdrawal occurring in the context of appropriate medical treatment with prescribed medications (e.g., opioid analgesics, sedatives, stimulants, etc.) are specifically not counted when diagnosing a substance use disorder. Furthermore, the DSM states:

“The appearance of normal, expected pharmacological tolerance and withdrawal during the course of medical treatment has been known to lead to an erroneous diagnosis of addiction, even when these were the only symptoms present.”

Use, Abuse, and Dependence

Unlike DSM-5, ICD-10-CM continues to employ the concepts of substance abuse and substance dependence.

Substance abuse represents a maladaptive pattern of drug-taking, which may include detriments to social functioning, to physical well-being, and/or to mental health in patients who have not yet reached a state of physical dependence.

Substance dependence is defined as a chronic mental and physical condition related to the patient's pattern of drug-taking that is characterized by behavioral and physiological responses, which may include:

A compulsion to take the drug in order to experience its psychic effects, or to avoid the discomfort of its absence.
An inability to stop the use of the drug despite strong incentives.
Physical dependence (i.e., tolerance and withdrawal).

When documenting substance use disorders, include the following:

Severity — Mild, moderate, etc.
Pattern of use — Continuous use, in remission, relapsed, etc.
Substance-induced mood/psychotic symptoms — Depression, hallucinations, anxiety, etc.
Current presentation — Intoxication, drunkenness, withdrawal, etc.
Treatment plan — Rehabilitation, maintenance therapy (specify drug), AA, etc.

Drug dependence in context of appropriate medical treatment — Physical dependence (i.e., tolerance and withdrawal) can develop with the chronic use of many drugs. This can include prescription drugs, even if taken as instructed. ICD-10-CM does not distinguish between this normal, expected response and other forms of drug dependence. Any type of drug dependency (i.e., prescribed, non-prescribed [illicit], physiological, and/or behavioral) is coded similarly.

The “substance use disorders” of DSM-5 are reported in ICD-10 as follows:

DSM-5 Diagnosis	ICD-10 Category
Substance use disorder, mild	Substance abuse
Substance use disorder, moderate	Substance dependence
Substance use disorder, severe (addiction)^[2]	Substance dependence

When use, abuse and dependence of the same substance are documented in the encounter note, only one code should be assigned based on the following hierarchy:

If…	Then report…
Both use and abuse are documented	Abuse
Both abuse and dependence are documented	Dependence
Use, abuse, and dependence are documented	Dependence
Both use and dependence are documented	Dependence

ICD-10-CM Code Selection

The presence of a condition can’t be assumed even if evidence is present in the medical record. It requires the provider’s clinical judgment and explicitly stated diagnosis. The diagnosis code reported must match the documented diagnosis assessed by the provider.

Identify the substance:^[3]

The severity is determined by the number of symptoms present in the individual.

Mild — 2- 3
Moderate — 4-5
Severe — 6 or more
In remission — Remission occurs when none of the criteria for substance use disorder (except craving) for at least three months.
- Early remission: more than three to less than 12 months
- Sustained remission: more than 12 months

Further specify any applicable detail:

Environment or method of achieved remission.
- “In a controlled environment” — When the individual in remission is in a supervised residential setting where access to alcohol and controlled substances is restricted.
- “On maintenance therapy” — When the individual in remission is being maintained on a prescribed medication (e.g., agonist, partial agonist, agonist/antagonist, or full antagonist).
Association with intoxication or withdraw.
Presence of induced manifestation or complication:
- Delirium
- Perceptual disturbance
- Anxiety
- Sexual dysfunction
- Sleep or mood disorder
- Persisting amnestic disorder or dementia
Detailed clinical diagnosis and treatment plan/condition management.

References:

[1] American Psychiatric Association: Diagnostic and Statistical Manual of Mental Disorders: Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition. Arlington, VA: American Psychiatric Association, 2013.

[2] DSM-5 Criteria for Addiction Simplified

[3] 2022 ICD-10-CM CODES FOR MENTAL AND BEHAVIORAL DISORDERS DUE TO PSYCHOACTIVE SUBSTANCE USE (F10-F19)

ALL21-AR-H-107 Updated on November 15, 2021

Telehealth refers to a broad collection of electronic and telecommunications technologies that support delivery of healthcare services from distant locations. Forms of telehealth include telemedicine, virtual check-ins, e-visits, and telephone visits, among others.^[1]

Risk adjustment requires that reported diagnoses stem from face-to-face visits between patients and providers. Telehealth services that employ synchronous audio and video technology permitting real- time communication between patients and providers, meet the face-to-face requirement.^[2]

Telemedicine

Telemedicine visits are the same as in-person visits when synchronous communications based technology is used between distant and originating sites. This includes outpatient office visits, annual wellness visits, emergency department or inpatient consultations, and individual psychotherapy.

Technology: Interactive audio & video with real-time, two-way communication.
Originating Site:
- Rural health professional shortage area.
- County outside a metropolitan statistical area.
Distant Site:
- Medical facility (i.e. hospital, health clinic, physician’s office, etc.).
- Home of beneficiary receiving dialysis for ESRD or treatment for substance use disorder.

Virtual Check-Ins

Virtual check-ins are short, patient-initiated communications with a provider to determine if an office visit , remote evaluation, or a store and forward submitted by the patient is needed.

Technology: Audio/video, audio-only, digital image/video, secure text messaging, email, or patient portal
Originating Site: Any location, including patient’s home

E-Visits

E-visits are non-face-to-face, patient-initiated digital communications via an online portal. Once a patient generates the initial inquiry, communications can occur over a seven-day period.

Technology: Patient portal
Originating Site: Any location, including patient’s home

Telephone Visits

Telephone visits are non-face-to-face, patient-initiated services over the telephone.

Technology: Telephone

A provider must have an established relationship^[3] with a patient before utilizing telehealth services to treat a patient. Established relationships can be proved if:

Provider has previously conducted an in-person exam available to provide follow-up care.
On-call or cross-coverage arrangement exists with the patient's regular provider.
A consulting provider agreed to supervise treatment, including follow-up care.

Key Terms^[4]

Distant site — Site at which the provider is located at the time of service.
Originating site — Location of the patient at the time of service.
Asynchronous or "Store and Forward" — Transfer of data from one site to another that has been recorded (stored) and sent (forwarded) via telecommunications device.

Coding and Documentation

Verbal consent for the service should be noted and, if applicable, a statement that the patient does not require a visit unless there is a problem.
Communications should not be related to a medical visit within the past seven days and should not lead to a medical visit within the next 24 hours (or soonest available appointment).
All chronic, active, or status conditions (amputations, dialysis status etc.) that impact the current date of service should be clearly documented.
Document start and stop times and/or the total visit time to meet applicable CPT requirements.

CPT^©/HCPCS Codes
Code	Description
G2010, G2250	Remote evaluation of pre-recorded image/video (e.g., store and forward)
G2012, G2251-G2252	Non-face-to-face brief medical discussion (e.g., virtual check-in)
G0071	RHC/FQHA communications services
99421-99423, G2061-G2063, 98970-98972*	Non-face-to-face online digital E/M (E-Visit)
99441-99423, 98966-98968*	Audio-only, telephone E/M service

Telemedicine does not require a distinct set of CPT®/HCPCS codes. Report with same CPT© and Place of Service (POS) codes as the in-person visit using the 95 or GT modifier.

Telehealth during the Public Health Emergency (PHE) COVID-19

Telehealth flexibilities allow safe access to important health care services during the COVID-19 PHE. This document provides a broad overview of common telehealth services and is for informational purposes only. Stay informed about current state telehealth policies and waivers. Up-to-date information can be found at the Center for Connected Health Policy at https://www.cchpca.org/.[5]

Additional Resources

Centers for Medicare & Medicaid Services (CMS):

General Provider Telemedicine and Telehealth Toolkit^[6]
Medicare Telehealth Frequently Asked Questions^[7]
Medicare Learning Network (MLN) Booklet: Telehealth Services^[8]

U.S. Department of Health & Human Services (DHHS):

Notification of Enforcement Discretion for Telehealth Remote Communications^[9]

Federal Register:

Medicare and Medicaid Programs; Policy and Regulatory Revisions in Response to the COVID-19 Public Health Emergency^[10]

U.S. Department of Justice Drug Enforcement Administration:

Telemedicine^[11]

References

[1] MEDICARE TELEMEDICINE HEALTH CARE PROVIDER FACT SHEET

[2] Applicability of diagnoses from telehealth services for risk adjustment (PDF)

[3] Stricken language would be deleted from and underlined language would be added to present law (PDF)

[4] Telemedicine

[5] The Center for Connected Health Policy is a program of the Public Health Institute. The National Telehealth Policy Resource Center project is made possible by Grant #GA5RH37470 from the Office for the Advancement of Telehealth, Health Resources and Services Administration, DHHS. © 2010-2021 Public Health Institute Center for Connected Health Policy

[6] General Provider Telehealth and Telemedicine Tool Kit (PDF)

[7] COVID-19 Frequently Asked Questions (FAQs) on Medicare Fee-for-Service (FFS) Billing (PDF)

[8] Telehealth Services (PDF)

[9] Notification of Enforcement Discretion for Telehealth Remote Communications During the COVID-19 Nationwide Public Health Emergency

[10] Medicare and Medicaid Programs; Policy and Regulatory Revisions in Response to the COVID-19 Public Health Emergency

[11] Telemedicine

ALL21-AR-H-088 Updated on October 18, 2021

Peripheral vascular disease (PVD) describes any disorder of the blood vessels outside the heart and chest or disorders that affect blood flow through the arteries and/or veins.

Peripheral vascular disease (PVD) is also known as:

Peripheral artery disease (PAD)
Peripheral arterial insufficiency
(Intermittent) Claudication
Peripheral angiopathy
Spasm of artery

ICD-10-CM code I73.9 — Peripheral vascular disease, unspecified is assigned for all conditions listed above when documented in the medical record.^[1]

Arteriosclerosis is the hardening of the arteries. Atherosclerosis is a pattern of arteriosclerosis in which the artery narrows due to the buildup of plaque (fatty deposits) inside the artery the wall.^[2]

These conditions are applicable to ICD-10-CM Category I70:

PVD due to atherosclerosis should be documented, if applicable, to correctly assign codes with higher specificity. Note: Atherosclerosis of extremities — unspecified refers to type, not location.

Signs & Symptoms^[3]

Examples include:

Claudication — Foot, calf, buttock, hip or thigh pain or discomfort when walking that is relieved by rest.
Cyanosis — Bluish discoloration of the skin resulting from poor circulation.
Femoral or Carotid bruit — Vascular murmur sound heard over a partially occluded blood vessel on auscultation.
Slow healing wound or skin infection
Slow capillary refill
Numb/painful sensations in extremities
Atrophic skin changes
Decreased nail growth
Abnormal or diminished pedal pulses
Non-pressure ulcer
Toes or feet appear pale or discolored
Ischemic rest pain

Abnormal physical exam findings must be confirmed with diagnostic testing.^[4]

Ankle brachial index (ABI)
CT angiogram (CTA)
Doppler ultrasound
MRI

Other vascular diseases:

Aneurysm
Deep vein thrombosis
Varicose veins
Chronic venous insufficiency
Critical, limb-threatening ischemia

Complications & Interventions

Early interventions can the lower the risk of complications.^[5]

Complications:

Limited mobility
Infection
Amputation
Heart attack

Interventions^[6]

Lifestyle Changes:

Healthy diet
Regular exercise
Lose weight
Quit smoking

Medications:

Statins
Vasodilators
Anticoagulants

Procedures:

Angioplasty
Stents
Endarterectomy
Thrombolysis (CDT)

Coding and Documentation

Include the following details in the medical record:

Cause (e.g., atherosclerosis, stenosis)
Location of vein/artery affected (leg, foot, heal, ankle, calf, thigh)
Laterality — specify left, right or bilateral
Status of the artery (e.g., native, bypass graft, autologous, non-autologous biological)
Complications such as rest pain, intermittent claudication, ulceration (document ulcer site), or gangrene.

Document diagnostic test results and any clinical findings that support PVD, along with disease status and treatment plan.

Also include the following details, when applicable:

Risk factors (e.g., tobacco use, high cholesterol, morbid obesity)
Counseling provided to patient (e.g., smoking cessation)
Co-morbidities such as HTN, DM, and CAD with disease status and treatment plan.

References:

[1] 2022 ICD-10-CM Diagnosis Code I73.9

[2] Atherosclerosis

[3] What Is Vascular Disease?

[4] Everett Stephens, MD. Peripheral Vascular Disease Guidelines. [Updated 2017 Dec. 31]. In: Medscape [Internet]. 1994–2020 by WebMD LLC. Peripheral Vascular Disease Guidelines

[5] Smith DA, Lillie CJ. Arterial Occlusion, Acute. [Updated 2020 Apr. 23]. In: StatPearls [Internet]. Treasure Island (FL): Stat Pearls Publishing; 2020 Jan. Acute Arterial Occlusion. Attribution 4.0 International (CC BY 4.0)

Hepatitis means inflammation of the liver. Toxins, certain drugs, some diseases, heavy alcohol use, bacterial, or viral infections can cause hepatitis. Hepatitis is also the name of a family of viral infections that affect the liver.

Viral Hepatitis Types^[1]

Acute viral hepatitis generally resolves within a few months from the date of onset. In other cases, the disease becomes a long-term or chronic illness.

Chronic hepatitis is classified as inflammation caused by viral hepatitis lasting longer than six months. If left untreated, chronic hepatitis can cause serious health problems, including liver damage, cirrhosis, liver cancer, and even death

Hepatitis A — Caused by ingesting contaminated water or food. Highly contagious, can also be contracted from close contact with an infected person or object.
Hepatitis B — Spread through bodily fluids during sexual contact or through blood transfusions
Hepatitis C — Blood-borne, spread through direct contact with infected blood. Primarily transmitted by needles shared among drug abusers, blood transfusion, hemodialysis and needle sticks, can also be transmitted by sexual contact
Hepatitis D — Also known as delta, cannot occur in the absence of hepatitis B. Hepatitis B with delta agent is the most severe form of (acute and chronic) hepatitis^[2]
Hepatitis E — Acute condition caused by ingesting contaminated food or water, which does not lead to chronic hepatitis

The most common types are Hepatitis A, Hepatitis B, and Hepatitis C. Hepatitis A and E are acute in nature and do not lead to chronic hepatitis. Hepatitis B, C, and D viruses can cause chronic, sometimes lifelong conditions.

Signs & Symptoms

Signs and symptoms of viral hepatitis may or may not be present. Only lab tests can confirm which viral agent is present. Symptoms can include:

Diagnostic Testing:

Hepatitis A (HAV)

Hepatitis A surface antibody (HAV IgM) test detects the first antibody produced by the body when it is exposed to Hepatitis A. It detects early or recent infections and diagnoses the disease in people with symptoms of acute hepatitis.

Hepatitis B (HBV)

Hepatitis B surface antigen (HBsAg) is present in acute and chronic infection.
Anti-Hepatitis B core antigen (Anti-HBc IgM) is only positive during the acute phase of the infections.

Hepatitis C (HCV)

There is no acute infectious phase serological testing available.
Confirmation of infection determined by Anti-Hepatitis C (Anti-HCV) for initial screening, which can be confirmed with more specific testing through polymerase chain reaction (PCR) and/or nucleic acid testing (NAT).

HCV Screening and Test Results^[3]

HCV Antibody Test:

Non-reactive/Negative, HCV not present

Never had HCV
Recent HCV infection
- 2-9 mos. to produce antibodies
Weak immune system
- Unable to produce antibodies

Reactive/Positive, HCV present (need add’l test)

Possible current HCV infection
History of HCV
- Virus cleared naturally
- Virus medically treated/cured

HCV RNA Viral Load Test:

Undetectable, No HCV found in bloodstream

Spontaneously cleared
Medically cured
Recently infected, less than two weeks
Within lower limit of detection (LLOD)
- Varies, can be as low as <5 IU/mL

Detectable < LLOQ, HCV present in bloodstream less than lower limit of quantification (LLOQ)

Amount too small to measure

Detectable

HCV present in bloodstream

Other Chronic Hepatitis & Related Conditions

Autoimmune hepatitis — Caused by the body’s own immune system attacking hepatic cells of the liver, typically due to genetic predisposition or environmental exposure.
Lobular Hepatitis — Affects one or more of the four lobes (caudate, quadrate, left, right) of the liver.
Hepatomegaly — Enlarged liver
Hepatic fibrosis — Chronic injury or inflammation causes a buildup of scar tissue.
Hepatic cirrhosis — Late stage of hepatic fibrosis with changes to the organ structure. Caused by many liver diseases and conditions, such as hepatitis and chronic alcoholism
Hepatocellular carcinoma — Most common form of liver cancer, which is caused either by genetic predisposition, hepatitis, or underlying cirrhosis.

Coding and Documentation

Detailed documentation is necessary for proper code selection.

Identify the type of hepatitis
Indicate the acuity — Chronic, acute, with/without hepatic coma, with/without delta agent
- If viral hepatitis is not specified as acute or chronic, assign the appropriate code for unspecified viral hepatitis from Category B19.
- Viral Hepatitis in remission, any type, code to Hepatitis chronic, by type.
- For patients who have had a liver transplant, document and report the appropriate transplant status code and document any anti-rejection drugs if appropriate.
Specify the causal agent or behavior that led to the acquisition of hepatitis.
Refrain from using the term “History of” if a patient still has an active viral infection.
Document treatment and follow up.

ICD-10-CM Code Selection^[4]

Chronic hepatitis NEC

(See Category K73)

Persistent
Lobular
Active
Other

Hepatic Failure

(See Category K70 – K72, K76)

Acute, chronic, alcoholic, unspecified
Portal hypertension
Hepatorenal syndrome
Hepatopulmonary syndrome

Cirrhosis

(see Categories K70, K74)

Primary/secondary biliary
Alcoholic with/without ascites
Unspecified

Related Conditions

Auto-immune hepatitis (K75.4)
Jaundice (R17)
Malignant neoplasm of liver (C22-)
Alcoholic liver disease (K70.9)
High risk sexual behavior (Z72-)

Reference:

[1] What is Viral Hepatitis?

[2] Hepatitis D

[3] Hepatitis C Virus (HCV) Diagnostics (PDF)

[4] Diseases of Liver

Risk Adjustment

About Risk Adjustment

Cardiac Arrhythmias

Cardiac Arrhythmias[1]

RISK FACTORS:

SYMPTOMS:

Paroxysmal Tachycardia

Atrial Fibrillation and Flutter

Sick Sinus Syndrome (SSS)

Treatment Options

CARDIAC DEVICES

Coding and Documentation[3]

ANTICOAGULANT THERAPY

HISTORY OF

PRESENCE OF CARDIAC DEVICE

Chronic Kidney Disease

Chronic Kidney Disease[1]

Signs and Symptoms

Coding and Documentation[3]

Acute vs. Chronic

End-Stage Renal Disease

“With”

Diabetes with Kidney Complications

Hypertensive Chronic Kidney Disease

Hyperparathyroidism

Chronic Obstructive Pulmonary Disease and Asthma

Types of COPD

Stages of COPD[3]:

COPD Treatment and Management

Asthma

Diagnostic Testing[5]

Coding and Documentation

Coagulation Defects and Other Specified Hematological Disorders

Coagulation Defects and Other Specified Hematological Disorders[1]

Signs, Symptoms, and Treatment of Hemorrhagic Disorders

Signs & Symptoms

Treatment

Hemophilia[2]

Thrombocytopenia

Treatment

Primary Thrombocytosis

Signs, Symptoms, and Complications

Treatment

Coagulopathy[3]

Coding & Documentation

Condition Status Codes and Lifelong Chronic Conditions

Amputation Status — Category Z89

Artificial Opening Status — Category Z93

Organ Transplant Status — Category Z94

Supplemental Oxygen or Respirator Dependence – Category Z99

Renal Dialysis Status

Lifelong Chronic Conditions[3]

Congestive Heart Failure

Risk Factors:

Signs and Symptoms:

Types of Heart Failure

Coding and Documentation

“Exacerbated” or “Decompensated”

Congestive heart failure

“With”

Dementia

Types of Dementia[1]

Risk factors

Treatment[2]

Palliative care

Medication

Coding & Documentation

Best Practices

Coding Chronic Conditions

Monitor, Evaluate, Assess, Treat (MEAT)

ICD-10-CM[3]

Guidelines

Category F01 — Vascular dementia

Category F02 — Dementia in diseases classified elsewhere

Category F03 — Unspecified dementia

Category F10 — Alcoholic dementia

Tools & Resources

Diabetes Mellitus

Signs and Symptoms[1]

Diabetes Type and ICD-10-CM Category[2],[3]

Cardiac Arrhythmias^[1]

Coding and Documentation^[3]

Chronic Kidney Disease^[1]

Coding and Documentation^[3]

Stages of COPD^[3]:

Diagnostic Testing^[5]

Coagulation Defects and Other Specified Hematological Disorders^[1]

Hemophilia^[2]

Coagulopathy^{^[3]}

Lifelong Chronic Conditions^[3]

Types of Dementia^{^[1]}

Treatment^{^[2]}

ICD-10-CM^{^[3]}

Signs and Symptoms^[1]

Diabetes Type and ICD-10-CM Category^[2],[3]

Coding and Documentation^[5]

Use Additional Code^[6]:

Poor Control & Uncontrolled^[7]

Documentation Requirements^[1]

Telehealth^[2],[3]

Ischemic Heart Disease^[1]

CLASSIFICATON:^[3]

Major Depressive Disorder^[1]

Bipolar Disorder^[3]

Symptom Profile^[4]

Type^[7]

Neoplasms and Cancer^[1]

Coding & Documentation^[2]

ICD-10-CM Guidelines^[3]

Coding and Documentation^[5]